Oregon Health & Science University

Manager, Academic Applications

Job Locations US-OR-Portland
Requisition ID
2022-16306
Position Category
Management/Supervisory
Position Type
Regular Full-Time
Job Type
Unclassified Administrative
Department
Information Technology Group (ITG)
Salary Range
Salary Commensurate with Education and Experience
FTE
1.00
Schedule
Monday-Friday
Hours
8am-5pm
HR Mission
Central Services
Drug Testable
No

Department Overview

The Academic Applications Manager is responsible for:
  • The management of the Academic Applications team, providing guidance, professional development and support in their work to support the University.
  • Implementation and ongoing support of critical academic systems in accordance with OHSU Strategic Information Plan and governing steering committees.
  • Building relationships with staff in all levels of the organization, including Vice Presidents, Vice Provosts, Deans, Administrators, Department Directors, Managers, Staff and Users, as well as, vendors, to promote  the design, development, enhancement, and implementation of applications on mulitple technology platforms.
  • Participating on steering committees and various groups within the university and ITG to support the work of the Academic Applications team for the University. Developing and managing the budget for the work unit and academic projects
  • Mentoring staff
  • Supporting the administrative needs of the team and promoting adoption of new ITG wide tools
  • Escalating to Director as needed
  • Developing and delivering presentations to various groups on campus related to the work of the ACAD team

Function/Duties of Position

Project Management and Direction for System Selection and Implementation
  • Works with both internal and external resources to lead, enhance, direct, organize, and coordinate the acquisition and implementation of academic applications for OHSU. 
  • Provides leadership to multidisciplinary project team and external project stakeholders on methods for successfully launching enterprise-wide projects.
  • Leads project implementation teams and oversees the technical design, development, customizations, and maintenance of academic systems, including Ellucian applications including, but not limited to admission, registration, degree audit, student accounts, self-service, EEI, ESM.
  • Develops project scope documents, timelines, feasibility studies, cost benefit analyses, resource requirements, project cost estimates, and critical success factors. 
  • Coordinates the identification of project team members.
  • Oversees implementation and maintenance processes. 
  • Performs post-implementation reviews to measure critical success factors.
  • Manages project budgets.
Supervision:
Leadership and Direction for Team: 
  • Manages, coaches, mentors, and develops employees into productive, results-oriented team with a focus on effective and efficient implementation efforts.
  • Performs staff reviews, sets goals and expectations, and creates a positive team spirit. Responsible for management of resources to meet project deadlines.
Application Portfolio Review:
  • Manages the support of existing enterprise and departmental academic applications.
  • Conducts periodic reviews with the OHSU community to ensure production applications continue to meet the organization's needs.
Financial Management: 
  • Develops, monitors, and maintains capital and operational budgets for assigned projects and department.
Strategic Planning and Relationship Management: 
  • Participates in the development of short and long range strategic information system plans to support OHSU's Strategic Plan.
  • Develops strong communication pathways among team members and OHSU community. Ensures effective communication and coordination with all elements of ITG.
  • Participates on committees across the organization as appropriate.
Training: 
  • Maintains and improves technical and professional competence in  the areas of computing technology, customer service skill, and project management capabilities through training, membership in professional organizations, and participation in seminars or forums as approved by supervisor.
This position is currently 100% telework/remote and may include remote work long-term. Candidate must be able to work from home full-time initially.

Required Qualifications

Education:
Bachelor's degree in information technology, business, or equivalent years experience in related field with experience in IT.
Experience:
  • Minimum of 5 years experience in relevant and progressively responsible leadership roles at an academic institution in the information technology field.
  • Experience in complex technology environment; significant organizational and management skills, specifically within a large organization.
Job Related Knowledge, Skills and Abilities (Competencies):
  • Demonstrated skill in managing enterprise-wide IT projects in large academic environment using standard project management methodology.
  • Knowledge and skills in using quality and performance improvement techniques.
  • Excellent oral and written skills.
  • Demonstrated ability to develop effective teams.
  • Demonstrated ability to develop effective relationships with stakeholders in the university.
  • Ability to mentor staff and help them develop professionally.
  • Must have thorough understanding of Ellucian Banner software.
  • Demonstrate Core Competencies as established for your position (Leading Self, Leading Others, Leading Leaders, Leading Function)

Additional Details

Please note: Effective Oct. 18, 2021, all OHSU employees are required to be fully vaccinated against COVID-19 unless they have an approved medical or religious exception. If you are hired by OHSU after Oct. 18, you will need to be fully vaccinated (or obtain an approved exception) prior to starting work, and need to provide proof of vaccination (or approved exception) within 10 days of starting work.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

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