Oregon Health & Science University

Talent Acquisition and Outreach Associate

Job Locations US-OR-Portland | US
Requisition ID
2022-17191
Position Category
Human Resources
Position Type
Regular Full-Time
Job Type
Unclassified Administrative
Department
Human Resources - Talent Management
Salary Range
Commensurate with experience, credentials and internal equity
FTE
1.00
Schedule
Monday through Friday
Hours
8:00 am - 5:00 pm

Department Overview

Employees will need to reside in Portland metro area (Oregon & SW Washington).  We will have a hybrid work model which includes working from home and working on campus.

Function/Duties of Position

The Talent Acquisition & Outreach Associate performs a variety of professional, coordination, and administrative activities in the Talent Management Department, amplifying OHSU’s visibility as a destination employer and providing critical support to Talent Acquisition Partners.

 

Depending on assignment, the Talent Acquisition & Outreach Associate will report to either the Manager, Talent Acquisition Operations & Recruitment Marketing functional area, or the Manager, Talent Acquisition Operations & New Hire Coordination functional area. This role will carry out tasks that advance strategies around sourcing and outreach, screening and assessment, workforce planning, and candidate experience.

 

  • Supports Talent Acquisition Partners with administrative and recruitment activities such as outreach, sourcing, and gathering and presenting data.
  • Conducts outreach, places advertising (as directed by Talent Acquisition Partners and Recruitment Marketing Specialist), and other sourcing activities, with a priority of attracting diverse candidate pools, including engaging passive and active candidates, building pipelines, and enhancing visibility of OHSU opportunities.
  • Deploys recruitment outreach strategies and reports outcomes to Talent Acquisition Partners.  Provides information gained on market trends.
  • Answer and triage recruitment inquiries via email, phone and in person (when working in office); consulting with Talent Acquisition Partners and Managers on more complex questions.
  • Under the direction of the Manager of Talent Acquisition Operations and Recruitment Marketing, drafts proactive communication to candidates regarding the recruitment process, OHSU’s employment brand, and other correspondence.
  • Identify opportunities to incorporate principles of diversity, equity, inclusion, belonging, and OHSU’s values into communications, job postings, and recruitment processes.
  • Posts positions in applicant tracking system-iCIMS.  Creates assessments during posting process to build efficiency in screening process.
  • Trains and educates hiring managers and their support staff on requisition approval process and workflows to ensure a smooth, consistent, positive experience.
  • Coordinates with other Associates to manage shared mailboxes.
  • Provides recruitment support to hiring managers or other HR team members with the prescreening applicants, managing candidates in the applicant tracking system, creating offer letters for new hires.
  • Supports the administration of pathway programs for sourcing and recruiting.
  • Supports the administration and marketing of programs such as Employee Referral Bonus Program, OHSU Hot Jobs.  
  • Represents OHSU at community events and career fair activities, in person or virtual.
  • Provides input on potential barriers to the hiring process that should be removed as well as best practices that provide for equitable hiring outcomes.
  • Prepares informational documents and packets.
  • Updates recruitment related items on the intranet “O2” under the direction of Manager.
  • Coordinates with other functional areas of HR to update content on intranet.  
  • Participates in HR process improvements or systems development projects as assigned.
  • Provides administrative support to Talent Acquisition Partners, ie. scheduling meetings, interviews.
  • Manages a small requisition load as a growth/development opportunity, and to support increases in recruitment volume, being mentored by Senior Talent Acquisition Partners.

Required Qualifications

  • Bachelor’s degree in Business, Human Resources or related field, 3 years of Human Resources experience which included providing recruitment support, or equivalent combination of education, training and experience.
  • Demonstrated experience using computer hardware and software, including MS Word, Excel, and PowerPoint.
  • Experience using HR information systems and applicant tracking systems, such as Oracle and iCIMS, in the coordination of recruitment and HR processes.
  • Experience establishing and maintaining effective working relationships with individuals from a variety of professional, cultural, and educational backgrounds and at levels in an organization.
  • Demonstrated ability to integrate equity and inclusion into work products, recommendations, and interactions.
  • Proven ability to gather and use data to support strategic decisions and plans required.
  • Demonstrated excellent verbal communication skills, including the ability to communicate with empathy and de-escalate difficult conversations or interactions.
  • Demonstrated excellent written communication skills; proficiency in drafting correspondence, procedures, and other messaging.
  • Expert-level and attentive customer service skills, both in person and via phone.
  • Ability to work independently and with minimal direction.
  • Demonstrated ability to efficiently and effectively multi-task and manage many competing demands; exceptional organizational skills and attention to detail is a must.
  • Knowledge of state and federal employment laws that pertain to recruitment, hiring, and onboarding.  Awareness and understanding of industry-related regulatory requirements.
  • Flexibility to meet workflow demands and try new ways of doing things.
  • Demonstrated ability to employ sound critical thinking skills.
  • Ability to navigate sensitive, emotional, and/or difficult situations with empathy.
  • Demonstrated ability to be patient, calm and communicate thoughtfully and respectfully in a fast-paced environment with competing demands.

Preferred Qualifications

  • Previous experience with collective bargaining work environment a plus.

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