Oregon Health & Science University

Project Coordinator

Job Locations US
Requisition ID
Position Category
Administrative/Office Support
Position Type
Regular Full-Time
Job Type
AFSCME union represented
SM.Dean Administration, GME
Salary Range
$30.06 - $35.66
M-F, some telework
HR Mission
School of Medicine
Drug Testable

Function/Duties of Position

This position acts as a leader, coordinator and implementation expert for several essential projects within the GME office and is responsible for having independent oversight of decisions and challenges within internal and external high level meetings. Serves as expert on below projects and represents GME during high level meetings specific to listed projects. These projects are necessary for regulatory oversight and success of GME and our 92 Accreditation Council for Graduate Medical Education (ACGME) accredited programs which serves 900 residents and fellows.


This position has independent management for the following projects:


  • Onboarding our incoming 300 residents and fellows
  • Reappointing our 650 current residents and fellows
  • Terming our 300 offboarding residents and fellows
  • Ensuring continued institutional and ACGME compliance for all residents and fellows regarding incoming verifications, final evaluations and USMLE Step 3 exams
  • the Program Coordinator Professional Development series including independently creating curriculum and making decisions regarding the continued professional education of our 75 Program Coordinators
  • AAEO accommodations navigating legal and risk related questions and situations for trainees

This position is also responsible for training all new Administrative Coordinators and Program Technicians on GME office policy and protocol, for example how to audit programs for compliance regarding licensing and testing requirements, facilitating the onboarding of new trainees during an off cycle hiring, how to utilize MedHub as different positions in the office would need, and how to answer phones, schedule appointments, respond to emails and become notarized.

Required Qualifications

  • Bachelor’s Degree and 2 years of administrative office experience which included administration or oversight of an on-going project or program; OR 4 years of administrative office experience with two years of that experience involving administration or oversight of an ongoing project or program
  • Experience working an an healthcare office environment
  • Previous experience working with Graduate Medical Education
  • Previous experience working with ACGME requirements and managing large projects
  • Strong attention to detail
  • Previous experience working with large number of internal stakeholders
  • Ability to become a notary

Preferred Qualifications

  • Previous experience working with MedHub

Additional Details

Apply here online. 

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.


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