Oregon Health & Science University

Program Coordinator

Job Locations US-OR-Portland
Requisition ID
2022-18944
Position Category
Administrative/Office Support
Position Type
Regular Full-Time
Job Type
Unclassified Administrative
Department
Center for Diversity and Inclusion
Salary Range
$25.35 - $37.98/hour; Commensurate with qualifications, experience and internal equity
FTE
1.00
HR Mission
Academics
Drug Testable
No

Department Overview

OHSU is committed to evolve our culture, policies and practices to create and maintain an equity-centered, anti-racist and multi-cultural organization. This position is one of several key roles dedicated to this important work.

 

The Program Coordinator reports to the Program Manager for Organizational Training and Education and works collaboratively with the Justice, education, diversity and inclusion (JEDI) team other CDI administrative team members to support  the Center for Diversity & Inclusion achieve OHSU’s diversity goals.The Diversity Education Program Coordinator is responsible for providing operational, administrative, programmatic and project coordination support to the JEDI team , and support other diversity education and trainings priorities as set forth by the Program Manager for Organizational Training and Education and the leadership of the Center for Diversity & Inclusion (CDI).

 

The Program Coordinator will support the day-to-day operational work of the JEDI team and trainings team by performing a wide variety of advanced technical and administrative tasks, including  but not limited to: scheduling and supporting meetings, activities, events; supporting project and programs implementation and management; creating improvement systems and/or tools; analyzing data; effectively prioritizing project completion; and summarizing evaluations, results, and generating quality reports.

Function/Duties of Position

Program Coordination

  • Coordinate and implement entire administrative process of the team—advances the infrastructure, services and programs from the inception to the implementation; analyzes data and uses judgment in making independent decisions regarding the coordination of the program; and prioritizes program wide responsibilities.
  • Support creation and promotion of new training initiatives
  • Primarily supports diversity training and education logistics (registration, confirmation, materials, scheduling, and reservations for participants including OHSU students, employees, and volunteers).
  • Create and/or update PowerPoint presentations, copies, packets; materials, and other required  materials.
  • Manages and updates rosters, applications, and systems of information (Red Cap, Compass, Bridge, , Trumba, Microsoft Teams, WebEx, Qualtrics and other OHSU systems).
  • Works collaboratively with multiple teams and stakeholders, including the evaluation team to prepare and distribute surveys, information, and other information to OHSU community members, using Excel, Power point, Red Cap, Compass, and other OHSU systems to collect and present data.
  • Supports coordination to support credit programs ( CME, CNE, SHRM etc)

Project coordination

  • Support the Program Manager and CDI leadership with coordinating all aspects of new trainings such as project tracking, prepare reports, partner with other DEI leaders to implement tactics.  
  • Work closely with the Program Manager to ensure that the DEI goals are accomplished. Serves as a contributor and active participant in the design and facilitation of DEI trainings, programs and initiatives.

Administrative Support

  • Provides administrative support to the JEDI team (scheduling, correspondence, prepares data points, summaries and prepares appropriate documents, conducts doodles).
  • Collaborate with JEDI team to monitor, track and respond to requests to department (sets and confirms appointments, answers phones, email, and provides other administrative support).
  • Composes, edits and proofreads written materials using advanced technical knowledge of PowerPoint, word processing, databases, and spreadsheets;
  • Maintains files of correspondence, reports, training databases, educational materials (paper and electronic) and other. 
  • Communicates clearly, concisely, and accurately both verbally and in writing with students, faculty, and staff by providing information, direction, logistical information and services; responds to questions and resolves discrepancies;
  • Compiles statistical information related to program or operation measuring success rate and/or performance to be used by others to make decisions related to the program; develops detailed reports on a monthly, quarterly, semiannual, or annual basis;
  • Other admin duties as assigned

Required Qualifications

  • A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience. Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.
  • Practical knowledge of Microsoft Office (Word, Excel, Power Point, Outlook, Cisco WebEx and ORACLE)
  • Ability to multitask and prioritize tasks working with multiple, overlapping deadlines
  • Proven strong communication skills both verbal and written
  • Proven experience serving diverse and multicultural populations
  • Proven punctuallity and consistent attendance record.
  • Must be detailed orientated, and meet deadlines as set.
  • Organization and task orientated.

Preferred Qualifications

  • Experience in diversity office, organizational development, systems integration, project management and/or human resources.
  • A Bachelor’s degree and 3 years of general office experience

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

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