Oregon Health & Science University

Finance and Accounting Analyst 2 (Grants Focused)

Job Locations US-OR-Portland
Requisition ID
2022-19317
Position Category
Accounting/Finance
Position Type
Regular Full-Time
Job Type
AFSCME union represented
Department
Knight Cancer Institute, Finance
Salary Range
$37.26 - $51.19 per hour, Commensurate with experience and internal equity
FTE
1.00
Schedule
Monday-Friday, occasional nights and weekends
Hours
8:00 am - 4:30 pm
HR Mission
School of Medicine
Drug Testable
No

Department Overview

OHSU Knight Cancer Institute, known as one of the pioneers in personalized cancer medicine, is an international leader in research and cancer treatment. Driven by its mission to end cancer as we know it, the institute is building upon its expertise in targeted treatments to advance the early detection of cancer when the disease is most treatable.

 

The Knight Cancer Institute focuses on excellence in fundamental cancer research and facilitates the translation of research into improved patient care and ultimately change cancer as we know it. The Knight Cancer Institute is responsible for stewardship and financial oversight of the OHSU Foundations largest gifts, including the $1.2 billion dollar "Knight Challenge". In addition, the Knight Cancer Institute is one of the School of Medicine's largest departments with over $50m annual operating budget.

Function/Duties of Position

The Knight central finance team is responsible for financial management and oversight of the Knight Cancer Institute's financial resources and coordinates foundation fund management with the OHSU Foundation. Our finance team is recognized as leaders and role models in the field of financial analytics and finance management. The team is routinely sought after to co-develop new programs and/or train others in similar positions.

 

Duties and responsibilities include providing post-award support for all Knight Cancer sponsored project activity including tracking expenditures, reporting, analysis, and projections/forecasting, as well as ensuring compliance with sponsor, university, federal, and Center requirements, managing sub-award agreements and invoicing, and providing budgeting assistance.  This position communicates and resolves issues with Principal Investigators, prepares quarterly reports on all grant activities for the Knight Cancer Director and senior-level Principal Investigators, and makes adjustments.  This position maintains Labor Distribution (LD) for all knight cancer faculty, researchers, and staff and works with the center’s financial analyst to ensure full coverage for all faculty and staff across all funding sources while ensuring that FTE paid appropriately reflects effort spent.  This position provides continual evaluation of actual effort versus proposed and reviews all effort certification statements.

 

Functions/Duties: 

1. Every Knight Cancer employee is expected to embody our guiding principles:

  • We act BOLDLY—Breakthroughs require pushing the boundaries of science, exploring new frontiers, and thinking differently
  • We SUPPORT each other—Respect leads to trust, which leads to excellence
  • We work as a CONNECTED team — We must leverage our collective brain power to conquer cancer because no one individual can do it alone
  •  

2. Act as Senior Post Award FA for the cancer center by using Cognos, Oracle, UFO, and other databases as necessary, develops, maintains, and presents monthly grant expenditure tracking reports including expenditures to date, projected expenditures, and projected ending balances for approximately 60-80 active sponsored projects (federal, foundation, and industry sources) including two Center grants, one foundation grant with 25 sub-projects, and grants with multiple sub1awards. Meets monthly with faculty to review status and make adjustments as needed. 

  • Manages multiple sub-award Agreements including requests to OPAM to create the Agreements, receipt and approval of invoices, and tracking sub-award payments as necessary.
  • Reviews all expenditures and FTE for award Principal Investigators and Key Personnel to ensure compliance with award and proposal requirements, as well as Departmental, University, and Federal policies.  Reviews and approves requisitions for grant-related expenditures. 
  • Prepares summary reports of all sponsored project data, presents data to the Center Director, Administrative Director, and senior level Principal Investigators quarterly for review, makes changes as necessary.
  • Identifies and resolves problems, assures appropriate and timely correction of expenses that posted incorrectly.
  •  

3. Coordinates with colleagues and institutional partners: 

  • Works with Pre-Award staff to complete Progress Reports and non-competing continuations; justifies projected surpluses at the end of project periods and works with faculty to define future spending plans.  Provides salary/OPE data for knight cancer personnel to PreAward staff in other departments as needed.
  • Using Oracle, completes all Labor Distribution changes for all knight cancer faculty, staff and students; completes LCTAs as required under post award activities.  Provides labor schedules as needed for Other Support pages.
  • Manages semi-annual Effort Reporting.
  • Provides ad-hoc reports to Center Director, Administrative Director, and Principal Investigators upon request.
  •  

4. Faculty Analysis and Planning: 

  • Works with Knight Cancer’s Finance team / Analysts to forecast, analyze, and plan coverage of all faculty and research staff across all sponsored and non-sponsored funding sources; to ensure that FTE distribution matches work completed; and to ensure compliance with all Federal, OHSU, and Departmental policies.
  • Employ cost-benefit analysis / return on investment analysis for new and ongoing financial requests, including assessment of program performance
  • Conduct independent and accurate financial analysis and evaluation of cases of complex or unusual nature

Required Qualifications

Education: 

  • Bachelor’s degree in Accounting, Finance, or a related field from an accredited college or university. Note: If from a related field, candidate must have 18 hours of accounting courses from an accredited college or university

Experience: 

  • All candidates must have 2 years of professional healthcare and/or relevant financial analysis experience – OR - For specific positions and by approved exception (by Human Resources): A Bachelor’s degree, plus 4 years of directly related experience as defined in the position description
  • All candidates must be highly proficient with the use of computers, including database and spreadsheet applications

Job Related Knowledge, Skills and Abilities (Competencies):

 

  • Knowledge of the financial requirements and systems relevant to sponsored research; mastery of MS Excel; familiarity with NIH grant administration practices and rules
  • Excellent demonstrated attendance record
  • Excellent communication skills, both verbal and written
  • Proven analytical skills; ability to manage multiple complex problems and prioritize work load to ensure projects completed in a timely manner
  • Must be detail-oriented
  • Knowledge or ability to learn electronic grant submission processes

 

Preferred Qualifications

Education and Experience: 

  • BS or BA in Business Administration
  • Certification or formal training in grants management a plus
  • Minimum 2 years’ experience in post-award sponsored projects accounting, specifically with NIH-sponsored projects and multi-center grants
  • 5 years’ experience with post-award sponsored projects accounting at OHSU
  • Mastery of Oracle. Experience extracting data from Cognos
  • Familiarity/experience with UFO a plus

Additional Details

Please submit a resume and cover letter for your application to be considered. 

 

Please note: As of Oct. 18, 2021, all OHSU employees are required to be fully vaccinated against COVID-19. Fully vaccinated means you have received both doses of a two-dose, or one dose of a single-dose, FDA- or WHO-authorized COVID-19 vaccine and at least 14 days have passed since your final dose of COVID-19 vaccine. If you apply for and are offered a position, you must be fully vaccinated prior to starting work.

 

If the position you are offered does not require direct, in-person patient care contact, you may request an exception to the vaccine policy for medical or religious reasons. OHSU uses very narrow criteria under the law to allow an exception and very few requests are being approved.

 

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All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

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