Oregon Health & Science University

Program Administrator

Job Locations US-OR-Portland
Requisition ID
Position Category
Position Type
Job Type
Unclassified Administrative
Trauma, Critical Care and Acute Care Surgery-Department of Surgery
Salary Range
$70,096 - $80,000 annualized
8:00 am - 4:30 pm Must be Flexible
HR Mission
School of Medicine
Drug Testable

Department Overview

This position will assist in being a point of contact for Army personnel participating in AMEDD Medical Skills Sustainment Program as part of the Strategic Medical Asset Readiness Training Initiative or SMART. OHSU SMART Program Coordinator manages the SMART initiative. The ideal candidate is an experienced nurse within OHSU or someone with a clinical and training background with experience and knowledge to most effectively work across various departments to coordinate scheduling, selection of preceptors and have the organization skills to independently manage the training event. The Military Civilian Partnership Program Administrator will serve as the primary liaison between the US Army and OHSU. They will be responsible for managing all active duty personnel assigned to OHSU in both the AMCT3 program (officers) and SMART program (enlisted).  

Function/Duties of Position

  • Responsibilities include ensuring that all licensing and credentialing is in place. The program administrator will be responsible for ensuring that all personnel are oriented to OHSU and integrated into their respective departments including surgery, anesthesia, emergency department, ICU and EMS.  The program administrator will be responsible for producing reports on a regular basis describing the activities of all Army personnel and answering all questions related to the activity of these individuals including operations performed, patients managed and procedures performed also known as Knowledge Sills Assessments or KSAs.  The program administrator will address all problems that arise during the conduct of the program and work with the Director of the AMCT3 to resolve these problems.  The program administrator will attend all meetings that are necessary to conduct the program in collaboration with the Army.  The program administrator will be responsible for collecting data for research related to the program.
  • The Program administrator will work with the SMART NCO IC in advance of the rotation to plan, design and coordinate the training event with the respective OHSU clinical units. This work includes a variety of administrative tasks to ensure the collection of appropriate medical and training information to ensure compliance with hospital requirements and completion of logistics to include badging, parking and other arrangements.
  • The program administrator will provide daily oversight and management of Army personnel for the duration of the training rotation to ensure the training plan is implemented as designed and training objectives are met. They will be an advocate for Army personnel and intervene should changes in the schedule or training plan need to be made. Also to serve as resource for Army personnel throughout the rotation for any issues or concerns relating to OHSU.
  • Clinical precepting: The program administrator will assist the soldier in meeting specific military readiness requirements for their particular medical specialty. The program administrator will precept the soldiers in the Emergency Department (ED) and the Trauma Surgical Intensive Care Unit (TSICU) by validating skills daily using a checklist provided by the AMEDD Medical Skills Sustainment Program Office. Preceptors will maintain responsibility and oversight for all direct patient care/treatment while working with Army personnel.
  • The program administrator will educate additional clinical preceptors about the SMART program goals and objectives and their preceptor role and responsibilities. They will share the soldier's biography and scope of practice in advance of the rotation along with their ICTs. They will make arrangements for preceptor (s) to meet with SMART participants as part of an introductory orientation prior to the start of the rotation, if possible.



Required Qualifications

  • Bachelor of Science, Nursing
  • 5 years of nursing experience
  • Critical thinking skills to identify trends in patient care(s) that may need additional resources, education, or intervention and confer with unit leaders and physicians
  • Demonstrate effective prioritization and multi-tasking skills
  • Registered nurse within Oregon

Preferred Qualifications

  • Master of Nursing Education
  • ED and TSICU clinical experience. Prior military experience

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.


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