Oregon Health & Science University

Administrative Assistant

Job Locations US-OR-Beaverton
Requisition ID
Position Category
Administrative/Office Support
Position Type
Regular Full-Time
Job Type
AFSCME union represented
Oregon National Primate Research Center (ONPRC)
Salary Range
$21.42 - $29
Regular working schedule Monday-Friday in a busy environment with frequent interruptions by staff requesting assistance and information. Possible part-time telework once training is completed.
HR Mission
Drug Testable

Department Overview

 The Oregon National Primate Research Center (ONPRC) is located 12 miles west of the OHSU main campus, and sits on 162 acres of land featuring forested areas, research and administration buildings, indoor and outdoor animal housing, a pond, and 2-mile perimeter walking path. Our mission is to improve human health and the quality of life through the support of nonhuman primate research programs that advance our knowledge of the causes, preventions, treatments, and cures of debilitating diseases.

Function/Duties of Position

This position is responsible for performing a wide variety of administrative tasks in support of the Division of Neuroscience at the Oregon National Primate Research Center (ONPRC). This person will provide administrative support to multiple staff including scheduling meetings, arranging travel, assisting with purchasing and expense reconciliation, and aiding with grant applications and annual reports. Position distinguished by the variety of duties and ability to make decisions based on knowledge of OHSU policies and procedures. The successful candidate will have problem-solving skills; flexibility and ability to establish priorities; ability to track multiple tasks and projects through various stages of development and implementation; and the variety/volume of confidential and business-sensitive documents

Required Qualifications

  • Two years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR A Bachelor’s degree and one year of general office or secretarial experience; OR An equivalent combination of training and experience
  • Proficient  with Microsoft Office suite (Outlook, Word, Excel, PowerPoint.  Data entry experience required
  • Previous administrative experience handling highly confidential and sensitive information. Use judgment when obtaining and communicating confidential data
  • Experience in an administrative support or project management role for faculty or upper level management
  • Demonstrated skills with composing, editing, proofing, and copying written materials
  • Strong ability to prioritize and organize projects and tasks in a timely manner, and ability to problem solve and manage on-going projects; strong time management skills
  • Excellent ability to follow written and verbal instructions.
  • Strong verbal and written communication skills, interpersonal skills, and professional etiquette are necessary to effectively communicate with staff and customers
  • Previous experience with travel arrangements and reimbursements, scheduling appointments and complex calendaring
  • Experience with explaining and disseminating policies and procedures
  • Ability to take initiative, work independently without formal instruction, problem-solve, prioritize tasks, pay close attention to detail, and follow-up on outstanding tasks
  • Ability to work independently as well as in a team environment
  • Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers
  • Strong customer service skills and experience

Preferred Qualifications

  • Bachelor’s degree
  • Experience with administrative/business office operations in an academic, healthcare or other medium to large, complex organization
  • Grant pre and post-award experience preferred
  • Experience with event coordination, catering, lectures, and meeting/greeting visitors, affiliates, and high level participants
  • Knowledge of NIH and other funding agencies grant structure and application processes

Additional Details

Apply here online. Please be sure to upload a cover letter, resume and references.

Possible part-time telework once training is completed.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.


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