Oregon Health & Science University

Administrative Coordinator

Job Locations US-OR-Portland
Requisition ID
Position Category
Hospital/Clinic Support
Position Type
Regular Full-Time
Job Type
AFSCME union represented
Administrative Coordinator
Salary Range
$25.61 - $34.63 per hour
Monday - Friday
7 AM - 3:30 PM (0700 - 1530)
HR Mission
Drug Testable

Department Overview

Ranked the No. 1 Hospital in Oregon by the U.S. News & World Report, we pride ourselves in not only serving our community with the highest of accolades, but pushing a multifaceted mission that strives of excellence within the OHSU Culture. Find out more here: https://www.ohsu.edu/about/ohsu-vision-mission-and-values and https://youtu.be/6C-lws1q5cY


OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization:

  • Part/Full Time Benefits pending on position
    • Covered 100% for full-time employees and 88% for dependents
  • Several retirement plans to choose from! – Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b and 457b)
  • Annual Raises
  • Employee discounts to local and major businesses
  • Growth/Development Opportunities

We want you, apply and work with us today! https://www.ohsu.edu/


Function/Duties of Position

Provides Customer Service Coordination

  • Dialogues with customers regarding requests for services, supplies or equipment needs
  • Conducts needs assessments and collects all pertinent/required data from customers
  • Investigates, research and problem solves custom and complex requests from patient care services departments, as well other hospital divisions
  • Provides information and explains standardization policies and procedures to hospital and clinic customers
  • Clarifies urgency of requests and prioritizes requests based on need and lead time
  • Responds to customer’s inquiry regarding status of outstanding requests
  • Serves as an organizational resource to patient care services departments and other hospital divisions in regard to obtaining necessary goods and services to support patient care.

Works with Vendors: Quotes, Facilitate Trial Orders and Training

  • Requests quotes, trial supplies/equipment and coordinates training schedules 
  • Collaborates with vendors and OHSU contracts office to ensure quotes contain appropriate contract language and discounts
  • Facilitates requisitioning, receiving, staging and delivery of trial supplies and equipment
  • Assists Department Managers in the planning and development of equipment training schedules for inpatient nursing units

Requisitioning and Inventory Tasks

  • Requisitions special order supplies and minor/capital equipment utilizing computerized purchasing system
  • Maintains and tracks special order supply inventory for all hospitals and clinics
  • Collaborates with Logistics and Nurse Managers on coordination of special order additions to current inventory management system
  • Tracks and reports capital and minor equipment expenditures to Patient Care Services and Clinical Technology Services Directors


  • Coordinates requisitioning, receiving, staging and delivery of equipment and supplies for construction, remodel and nursing unit move projects
  • Coodinates requisitioning, receiving, staging and delivery and necessary work orders for bulk buy capital equipment for hospital and clinics
  • Coordinates requisition, receiving, staging and delivery of special events goods and services for hospital wide recognition events

Administrative Tasks

  • Coordinates the editing, proofing, printing and distribution of administrative forms, business cards and lab coats
  • Identifies and processes billing; investigates and resolves discrepancies with nursing units and Logistics warehouse
  • Maintains, updates and tracks membership/users to Nursing Procurement and Staples online ordering system
  • Coordinates the review of goods and services contracts between the OHSU contracts office and hospital and clinic managers  

Required Qualifications

  • GED or High School Diploma and two years of general office
  • Two years of work experience in a hospital or medical setting. 
  • Significant experience with high degree of customer service.

    Proficient in use of computers, Oracle and Microsoft applications.

    Interpreting and implementing policies and procedures.

    Performing basic research
  • Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole
  • Must be able to perform the essential functions of the position with or without accommodation

Preferred Qualifications

  • Associate’s or Bachelor’s Degree
  • Hospital and Clinics experience
  • Complex problem solving skills.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


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