Oregon Health & Science University

PAS Specialist

Job Locations US-OR-Portland
Requisition ID
Position Category
Hospital/Clinic Support
Position Type
Regular Full-Time
Job Type
AFSCME union represented
Digestive Health Center-Department of Surgery
Salary Range
$22.50 - $30.45 per hour
Monday - Friday
8:30am - 5:00pm
HR Mission
School of Medicine
Drug Testable

Department Overview

This PAS Specialist is required  to deliver a high level of customer service to all internal and external customers. This position will be required to sit for long periods of time and be expected to answer 80-100 calls per day. This position will assist with scheduling over the phone. This position will require extreme attention to detail and excellent written and typing skills to documents patient calls in the EMR. This position will assist with coorespondance to patient's and referring providers per DHC protocol. This position will communicate with the Schedulers and clinical teams when needed and may serve as a float for all the DHC PAS Specialist positions and may provide support to scheduling teams within the Digestive Health Center as requested by the DHC management.

Function/Duties of Position

  • Triages and documents accurately telephone calls from patients including requests for medication refills, complaints, general information inquiries, and urgent health care concerns. Delivers such information or requests promptly to the appropriate providers or their designees. Other administrative duties as assigned.
  • Answer all calls directed to the DHC. Schedule basic patient appointments over the phone. Process calls in a timely, polite, and professional manner. Follow DHC standard work to connect new patients to the appropriate scheduling teams.
  • Coordinate and schedule patient care appointments and managed care as directed by physician and/or nurse staff; Serves as a liaison and information resource for physicians, and nursing support staff; Return phone messages; Prepare and mail new patient information packets; Direct patients to appropriate providers for other health care issues; Complete and route direct referrals to other clinical services; Enter patient information accurately into OHSU databases and /or into the medical record when necessary. Proper use of OHSU forms and documentation required for all patients. 
  • Gather and/or verify patient information including demographics, insurance coverage, and financial status in accordance with OHSU and OHSUMG best practices. Confirm patient eligibility for health care coverage and clarify any managed care arrangements. 
  • Initiates authorization requests for subsequent care. Enter all information accurately into OHSU databases and /or into the medical record when necessary. Documents in EMR as trained by OHSU EPIC policy and procedures. Has understanding and knowledge on how to create EARL shells for all patients referred to DHC. 
  • Has knowledge on how to schedule ancillary studies and referrals to other practices within OHSU Health Care system. Applies problem solving and negotiating skills in resolving patient concerns and problems. Follow up on pending authorizations until they are obtained. 

Required Qualifications

  • Six months of work experience in a medical office setting, including high volume direct patient contact OR
  • One year of work experience in a high volume direct public contact position.
  • Note: Successful completion of a formal OHSU Administrative Internship Program will substitute
    for one year of experience.

Knowledge and Skills Required:

  • Basic computer keyboarding skills including typing of 40-50 wpm.
  • Proficient computer skills including word processing.
  • Extremly high level of attention to detail. 
  • Strong customer service orientation.
  • Must have excellent verbal and written communication, listening skills and awareness of self.
  • Demonstrated reliable attendance record.
  • Demonstrated effectiveness in confrontational customer interactions.
  • Demonstrated problem solving and negotaition skills in resolving patient concerns, scheduling challenges and managed care related problems.
  • Demonstrated understanding of managed care.
  • Demonstrated reliable attendance record.
  • Must be able to perform the essential functions of the position with or without accommodation

Preferred Qualifications

  • Advanced Degree
  • Experience in a medical and/or surgical gastroenterolgy office setting.
  • Epic trained. Completed and passed EPIC training for PAS.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


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