Oregon Health & Science University

Research Manager

Job Locations US-OR-Portland
Requisition ID
Position Category
Position Type
Regular Full-Time
Job Type
Unclassified Administrative
Salary Range
Salary commensurate with experience
M-F, ability to telecommute with regular in-person obligations
8-5pm, occasional early morning and evening meetings
HR Mission
School of Medicine
Drug Testable

Department Overview

The Department of Urology at OHSU provides care and treatment for all urologic conditions by nationally recognized physicians, each of whom has additional fellowship training in their respective field of expertise. We offer comprehensive treatment programs for everything from urologic cancers to kidney stones to medical services for male fertility. Subspecialties include: - Kidney Stones and Endoscopic Surgery - Urologic Cancer - Men's Health - Female Pelvic and Reconstructive Surgery - Robotic & Laparoscopic Surgery - Reconstructive Urology - Pediatric Urology As an extension of our pursuit of excellence in urologic patient care, the Department of Urology is committed to continuing research to develop new treatments for urologic conditions and improve the patient experience. As members of an educational institution, our faculty members are enabled to generate research projects based off of their clinical experiences, and develop their interests in respective subspecialties. Our doctors have contributed to many innovative discoveries in the fields of male infertility, renal transplantation, urolithiasis, urologic oncology, and robotic and minimally invasive surgery, and several have been awarded grants to further their work

Function/Duties of Position

The Urology Research Administrator is responsible for the oversight and management of the financial, operational, human resources, and administrative functions for the Urology Research Program in OHSU School of Medicine’s Department of Urology. The Urology Research Administrator reports regularly to the Department Chair, Research Director, and Department Administrator and plays a key role in providing administrative direction to ensure effective performance in Urology’s research program.


The Administrator has overarching responsibility for areas including but not limited to: management and reporting on the Department’s grants and contracts (clinical trials), resource planning and management of the annual budget, human resources planning and management, space and facilities management, and serving as liaison with various OHSU administrative groups, including but not limited to Knight Biostatistics, CEDAR, OCTRI, and other Basic Science Departments.


The Urology Research Administrator serves as financial and compliance manager for Urology’s portfolio of federal and state-agency grants and contracts exceeding $1 million, overseeing coordination of pre- and post-award budgeting and fiscal reporting to principle investigators and project leads. The Administrator will oversee labor schedules and distributions along with effort certification for Urology Research staff. The position serves as a manager for four staff members, including research assistants and senior research assistants. The research personnel is expected to grow.


This position works with the department’s Research Medical Director to implement research activities in accordance with the department’s strategic plan; ensures that proper budgeting and financial accounting of grants/accounts occurs; and manages key research staff through hiring, training, supervising, and evaluation. 

Required Qualifications

  • Bachelor’s Degree in Business Administration with major courses in Accounting, Finance, or a related field AND four years of grants and contracts administration experience focusing on pre-award or transferrable experience, OR
  • Seven years of grants and contracts administration experience
  • Four years of progressively responsible experience in grant and contract administration
  • 5 years of clinical research coordination experience
  • Advanced proficiency with MS Office Suite (Word, Excel, Access, PowerPoint)
  • Training/experience with accounting procedures appropriate to grant and institutional general ledger accounts;
  • Experience supervising employees and overseeing group-wide employee review systems
  • Expertise with management of federal and other grant and contract mechanisms
  • Ownership and accountability for own and team’s work
  • Exceptional time management and organizational skills; ability to prioritize tasks/duties under pressure
  • High level of initiative to identify problems and design solutions; ability to work independently and exercise sound judgment and organizational perspectives in making decisions or dealing with unusual situations
  • Exemplary communication skills over the phone, face to face and written; ability to deliver constructive feedback in a way that fosters trust and growth
  • Strong writing, proofreading and editing skills
  • Certification: CITI GCP

Preferred Qualifications

  • Master’s degree, or Bachelor’s degree in a field such as business, management, accounting, or related subject
  • Experience as department or fiscal manager or financial analyst at OHSU or similar institution

  • Experience working with federal grants (including NIH), foundation grants preferred

  • Experience managing accounts using Oracle Grants Accounting and Cognos systems, OHSU HR Express system.

  • Experience with Tableau or equivalent BI tools for building fiscal reports and projections

  • Familiarity with basic database operations and SQL

  • InfoEd; electronic submission of grant applications; Oracle labor distribution experience

  • Certification: Clinical Research Certification (ACRP or SOCRA)

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


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