Oregon Health & Science University

Associate Department Administrator

Job Locations US-OR-Portland
Requisition ID
Position Category
Administrative/Office Support
Position Type
Regular Full-Time
Job Type
Unclassified Administrative
Psychiatry Administration
Salary Range
$89,793.60 - $143,416.00 annually
Monday - Friday
40 hours per week
HR Mission
School of Medicine
Drug Testable

Department Overview

The OHSU Department of Psychiatry, part of the OHSU Brain Institute, focuses on providing excellent clinical treatment to our patients, leading innovative research, and offering hands-on training for the next generation of psychiatrists. Our specialists care for people of every culture and background and it is our mission to value and show appreciation for diversity, showing respect for all people who we treat, teach, and serve.


The Department of Psychiatry is seeking a detail-oriented leader to co-lead the administrative team to

continued success as our department’s programs and outreach activities grow. The purpose of this position is

to provide back-up leadership and administrative direction to a growing department to ensure efficient and

effective operations.


Under the direction and in partnership with the Senior Department Administrator this position is specifically

responsible for the oversight and management of the financial, operational, and administrative functions of

the Department of Psychiatry. In addition, this position will work with the Senior Department Administrator

to continue developing department-specific faculty compensation plan details, in accordance with the

department’s strategic plan. This position will act as back-up to ensure all proper budgeting and financial

accounting of Department accounts, including $25+M in foundation funds, $8M in annual grant direct costs

and over $40M in Departmental general ledger accounts. This position will update CANDID and track faculty



For consideration, please upload cover letter an resume/CV

Function/Duties of Position


  • Work with Senior Department Administrator to develop, implement and evaluate Department compensation plan and faculty performance in CANDID in accordance with the Department's strategic plan; keep the Senior Department Administrator informed of any problems; coordinate facilities, space planning and remodeling, monitor all activities of the Psychiatry offices, communicate and enforce policies.
  • This position functions as liaison between all faculty and staff in the department to ensure proper coordination of policies and procedures, with state and federal agencies, with hospitals in the community and with governing bodies of Schools of Medicine and associations as needed. Additionally, this position will monitor grant and clinical trials proposals, PPQ and award processes; ensure faculty members receive assistance as necessary; attend departmental meetings, upcoming events, deadlines, planned research meetings, retreats, etc.


  • Monitor core department budget; Make recommendations for distribution of SoM funds; Ensure department budgets meet SoM policies; Monitor capital budget process; Negotiate funding for department initiatives from SoM and/or Hospital and Faculty Practice Plan, as appropriate. 

Human Resources:

  • Supervise core department staff; responsible for recruitment, supervision and performance of core department staff; Assist with department staff processes as necessary; Ensure staff are aware of University, School of Medicine and Hospital/Clinics rules and regulations. 


  • Provide input to Faculty meetings and answer questions as necessary; Carries out other leadership and administrative management functions in support of the goals of the Department of Psychiatry at the direction of the Senior Department Administrator; other duties as assigned.

Required Qualifications


  • Bachelor’s degree in Business Administration, Healthcare Administration, or related field.


  • 7 years of relevant administration experience with at least 5 years of relevant management, supervisory, program management and/or leadership responsibilities.

Job Related Knowledge, Skills and Abilities:

  • Demonstrated understanding or desire to understand academic Psychiatry relative to the evolving changes in the delivery of behavioral health services in the organization, financing and delivery of behavioral health care and how these forces impact academic medical centers and psychiatric departments;
  • Ability to accurately analyze complex financial and accounting data, to oversee institutional budgets, fund accounting, and revenue cycle process;
  • Extensive knowledge of business management and administrative theory, with ability to partner in the development, implementation and management of the business and clinical processes of a psychiatric department;
  • Leadership skills and management style that emphasizes teamwork, strategic thinking, accountability, communications (written and verbal), flexibility, diplomacy and strong work ethic.

Preferred Qualifications


  • Master’s Degree


  • Minimum of 5 years of experience in a complex healthcare setting.
  • 3 years experience in a management position, in an academic department or research or basic science setting or other setting which otherwise demonstrates ability to manage a progressive, complex, operation.
  • Deep understanding of DEI issues as they relate to behavioral health care.

Additional Details

Ability to flex schedule based on departmental needs (e.g., early morning or evening meetings); ability to work in a sometimes noisy and chaotic environment; ability to travel on/off hill at a moment’s notice.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.


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