Oregon Health & Science University

PAS Resource Specialist/Surgery Scheduler

Job Locations US-OR-Portland
Requisition ID
2024-28597
Position Category
Hospital/Clinic Support
Position Type
Regular Full-Time
Job Type
AFSCME union represented
Department
Orthopaedics and Rehabilitation
Salary Range
$24.62 - $33.28 per hour
FTE
1.00
Schedule
Monday - Friday
Hours
7:30 am – 5:30 pm, hours may vary depending on operating needs
HR Mission
School of Medicine
Drug Testable
No
LinkedIn Job Code
#LI-KR1

Department Overview

This position directly supports the department objectives to provide excellent clinical care through professional response to patient needs related to scheduling and authorization of outpatient appointments and surgery. The PAS Resource Specialist provides assistance to other PAS personnel in the use of PAS network software and department-specific scheduling issues. The PAS Resource Specialist provides suggestions and takes an active role in the problem-solving processes required to ensure efficiency in all PAS functions. The Specialist works with other PAS Resource Specialists in the department to ensure that other clinic functions are running smoothly and communicates problems to the PAS Supervisor or Department Administrator.


This position reports directly to the Clinical Practice Manager through the PAS Supervisor.

 

Pay Range: $24.62 - $33.28 per hour

Function/Duties of Position

Surgery Scheduler Maintains current information regarding surgery schedules for service site providers. Serves as liaison and information resource for physicians, nursing support staff, coworkers, IP Admitting Department, Surgery Office, and Periop Services. Collects from physician all information necessary to schedule a surgery (including ICD9 codes, equipment needs, etc.). Maintains surgery information to OR as soon as received. Starts insurance process and obtains authorizations. Facilitates care arrangements by scheduling preops, PAT clinic, ancillary and clinical services as needed. Applies problem solving and negotiating skills in resolving provider and patient concerns and other surgery related problems. 

 

Telecommunications Triages and documents accurately telephone calls from patients including requests for medication refills, complaints, general information inquiries, and urgent health care concerns. Delivers such information or requests promptly to the appropriate providers or their designees. 

 

Arranged Care Schedules new patient appointments on line, and manually if necessary. Obtains prior medical records and studies if appropriate. Creates a medical records if needed. Arranges stretchers, wheelchairs, and interpreters when necessary, and accommodates other special needs whenever possible. Mails information packets. Provides personal reminders to patients about upcoming appointments. Obtains and prepares OHSU medical records before scheduled appointments. 

 

Provides high quality customer service to both external customers (patient, referring providers, and insurance carriers) and internal customers (OHSU health care providers and staff) that meets or exceeds the service standards of the health care industry. This duty includes prompt and professional communication efforts, face -to-face customer contact skills, crisis management, facility with available information, technology, standard complaint processing, flexible coverage of internal service needs, and the continuous application of process improvement methods and skills. 

 

Administrative Support for Assigned Surgeon – scheduling meetings, managing calendar, legal correspondence, appeal letters, coordinating travel, projects, and other duties as assigned. 

Required Qualifications

  • One year of experience in a medical office setting, including high-volume direct patient contact, scheduling of appointments and obtaining managed care authorizations. 
  • Must have a thorough knowledge of PAS policies and procedures. 
  • Demonstrated advanced PAS user skills as well as extensive knowledge of integrated care at OHSU.
  • Minimum of 6 months experience with high volume, multi –line phone system
  • Working knowledge and understanding of medical terminology
  • Proficiency with MS Office (including Outlook, Word, and Excel).
  • Thorough knowledge of electronic patient scheduling programs.
  • Experience with database entry.
  • Excellent verbal and written communications skills.
  • Strong customer service orientation. Demonstrated effectiveness in confrontational customer interactions. Effectively deal with highly emotional needs of surgical patients and individuals
  • Managed care (using E.A.R.L. to process all Managed Care; expert in working Referrals Received and Referrals to Submit reports.)
  • Strong team/collaborative skills. Ability to problem solve within a team environment
  • Strong critical thinking/problem solving skills.
  • Ability to perform the job duties with or without accommodation.

Preferred Qualifications

  • Orthopaedic Experience
  • Surgery Department Experience.
  • Experience with Diagnostic Authorizations.
  • Knowledge of OHSU system software including EPIC, Op-time, and electronic eligibility systems (i.e. Veripoint).
  • Experience with surgical scheduling procedures, surgery authorization processes, and hospital admission policies/procedures within an orthopedic environment. 

Additional Details

  • Standard work hours: Monday – Friday; 7:30 am – 5:30 pm; hours may vary depending on operating needs
  • Continual use of computers/phones. Option to telework 3x week after 6-12 month probationary period.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

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