The Division of Vascular Surgery at OHSU provides excellent patient care while maintaining educational and research-rich programs that train surgeons and researchers and enhance their understanding of the vascular system. A special interest in quality outcomes and measurement drives much of the division¿s research they offer a 2-year vascular and endovascular surgery fellowship as well as an integrated residency program. OHSU¿s vascular surgeons operate out of the Knight Cardiovascular Institute.

 

Maintain the front reception desk for the Cardiothoracic and Vascular Surgery Divisions. This position directly supports the practice by providing high quality customer service through prompt and professional communication on the phone and face-to-face, excellent problem-solving skills and functioning as a team member to the other staff within our practice. The major responsibilities include, but are not limited to, checking patients in and out of the clinic, handling co pays, prepays and deposits, scheduling of follow up appointments, confirming appointments, validating patient parking, maintaining a clean waiting room and providing customer service that meets OHSU standards. Additional duties include answering incoming calls to the clinic phone line and scheduling appointments, taking messages, triaging/routing calls as appropriate and other duties as assigned by management. This position is a key element in providing high level customer service to our patients.

 

Pay Range: $23.63 - $31.98 per hour

• Responsible for all processes involving checking in of patients prior to being seen by a clinical provider. This includes, but is not limited to, careful review of insurance and demographic information with each patient and recording changes within EPIC, verifying account status, authorization information and copay/prepay information with patient in EPIC, collects co-pays and payments, contacting managed care staff when discrepancies arise, notifying clinical staff when patients arrive, process check in paperwork in a timely fashion and makes it available to clinical staff as soon as it is complete, monitors how long patients are kept in waiting room and intervenes as necessary, as well as other responsibilities associated with efficient and effective checking in of patients.   
• Responsible for all processes involved in the checking out of patients after being seen by a clinical provider. This includes, but is not limited to, scheduling return appointments, assisting in scheduling of ancillary tests as requested by providers, contact managed care staff when information is missing, instruct patients on disability form process, and other responsibilities that may be associated with this position.
• Assist in referral processing and scheduling. This includes verifying insurance and eligibility, requesting MCC to initiate authorizations for outpatient visits, educating patients about pre pay amounts, monitoring provider schedules, scheduling appointments for new and return patients and other duties as assigned. Processing of faxes and incoming referrals to ensure they get scheduled with appropriate provider.
• Answering phones for the main clinic scheduling line and checking voicemail messages left for the clinic.  Scheduling appointments, confirming calls, taking messages, triaging and routing calls as appropriate.
• Assist with general administrative tasks in clinic which includes, but is not limited to, receiving, sorting, and sending clinic mail, scanning of consent forms and other patient documents to be entered in patient health records, transport and disposal of protected health information.
• All responsibilities must be carried out in an ethical and professional manner with a high level of attention to detail. This position/employee should report potential compliance problems using the reporting processes as outlined in the Code of Conduct manual. This position/employee should be a model of ethical and appropriate behavior for other departmental personnel and should exhibit professional standards, comply with OHSU policy and procedures and maintain personal integrity at all times. Participation in compliance and procedural training programs is expected.  It is expected that this position/employee comply with the Code of Conduct, OHSU and departmental policies & procedures, applicable rules, regulations, etc.

• Six months of work experience in a medical office setting, including high volume direct patient contact OR one year of work experience in a high volume direct public contact position.

• The candidate must have a thorough knowledge of PAS policies and procedures.

• Candidates will have demonstrated advanced PAS user skills as well as extensive knowledge of integrated care at OHSU

• Excellent verbal and written communications skills.

• Strong customer service orientation.

• Demonstrated problem solving and negotiation skills in resolving patient concerns.

• Detail oriented; ability to prioritize and multi-task; excellent written and verbal communication, professional appearance.

• Strong computer skills, knowledge and experience.

• Must have a positive attitude and be a team player.

• Must have demonstrable customer service skills both over the phone and face to face.

• Must have excellent attendance.

• Must be detail oriented, highly accurate and able to multi-task in high volume situations.

• Regular and reliable attendance.

• Ability to perform the job duties with or without accommodation.

• High School Diploma or advanced degree.

• Basic computer experience with database knowledge.

• Knowledge of OHSU admission policies and PAS/authorization policies.

• Knowledge of PAS procedures and integrated care at OHSU.

• Knowledge of Epic systems.

• Knowledge of OHSU network systems, including Outlook  and Microsoft Office products.

Mon-Fri 8:00-4:30. CHH building 1. Ability to be flexible to cover hours of operation between 8:00am and 5:00pm. Ability to tolerate a noisy, high volume in a shared office space. Must comply with OHSU personal appearance policies.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.