Central Financial Services is the division within Oregon Health & Science University charged with the overall responsibility of accurately processing, reporting, and interpreting the university's financial transactions. We support healing, teaching, discovery, and outreach at OHSU by delivering quality financial information and services to the institution, its sponsors, and the community.

 

The purpose of this position is to facilitate the processing and recording of data as it relates to OHSU assets in support of the biennial asset inventory process. Additional responsibilities include, but are not limited to, working with departments to tag and inventory new acquisitions; perform random audits of capital assets and respond to inquiries from departments regarding inventory procedures.

 

The incumbent will make decisions based on OHSU guidelines, policies and procedures and accounting

standards. The position requires some accounting training, strong oral and written communication skills and good customer service skills.

• Responsible for processing the completed biennial inventories received from departments, archiving original copies, preparing inventory files for distribution to departments, processing corrections of completed and returned inventories. Additional responsibilities include evaluating/correcting submissions from departments, contacting departments for information as needed, processing changes, transfers, adds, and deletes in the Oracle database, download inventory information, providing training to departments that scan their inventories, preparing exception reports for departments to reconcile, designing and implementing procedures to input inventories into Oracle, and completing procedures as mandated and directed by the Federal Government for institutions receiving federal funding.

• Responsible for processing capital equipment sent to surplus, preparing and coordinating requested transfer of capital equipment to surplus, completing necessary queries to provide detail for proper transfer of items to surplus, coordinating with property management personnel for proper treatment of fixed asset activity, and for reviewing the delete report and preparing adjusting journal entries as needed.

• Responsible for responding to inquiries from departments regarding inventory procedures and policies, working with team members (Accountants) to assist in responding to fixed asset accounting questions; build and maintain positive relationships with property contacts in 800+ inventory departments and with accounts payable personnel.

• Perform other duties and/or projects as assigned by the Accounting Manager. Projects will involve interpreting and analyzing accounting data, which requires a thorough understanding of GAAP.

• High School diploma and one year of accounting technician/bookkeeping experience; OR   
• Completion of college accounting/bookkeeping courses and 6 months of experience, OR   
• Associate’s degree in Accounting, Finance, Economics that includes 9 quarter hours of accounting experience, OR  
• Equivalent combination of education and experience. 

Job Related Knowledge, Skills and Abilities (Competencies):

• Experience includes maintaining and updating Excel spreadsheets, accounting journal entry preparation.
• Proven experience in both written and verbal communication with internal and external customers.
• Higher level Excel and Word skills.
• Demonstrated ability to work with a variety of diverse customers in difficult situations.
• Skill in developing and maintaining professional relationships.
• Ability to prioritize work demands.
• Ability to interpret complex policies and procedures and develop written guidelines

• Associate’s degree in Accounting, Finance, Economics.
• 1 year of professional accounting experience.
  • Experience includes maintaining and updating Excel spreadsheets, accounting journal entry preparation. Proven experience in both written and verbal communication with internal and external customers.
• Advanced Excel and Word skills.
• Access data base experience.
• Experience with Oracle. Prior experience maintaining a larger database chart of accounts.

• This position resides in a busy department with multiple demands, frequent interruptions and a significant number of deadlines on a monthly and annual basis. The office setting is made up of modular cubes in a tight configuration. Interruptions and noise from the work group are common.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.