Oregon Health & Science University

Administrative Assistant (Temporary position)

Job Locations US-OR-Portland
Requisition ID
2025-33380
Position Category
Administrative/Office Support
Position Type
Temporary Full-Time
Job Type
AFSCME union represented
Department
Department of Psychiatry
Salary Range
Commensurate with experience, education and internal equity. Minimum: $23.63, Midpoint: $27.81, Maximum: $31.98 per hour.
FTE
1.00
Schedule
This position is full-time, Monday through Friday, 8:30am-5:00pm and may require evening meetings and event participation supporting the OPAL program.
Hours
Temporary position approximately 3 to 4 months. June thru September 2025.
HR Mission
School of Medicine
Drug Testable
No

Function/Duties of Position

The administrative assistant supports the education and outreach efforts for the Oregon Psychiatric Access Line (OPAL) program in the Department of Psychiatry. In this role, the Administrative Assistant will serve main point of contact, provide direct administrative support to team members, and supports the administrative function of the program in general. This includes answering and routing phone calls, providing excellent customer service to callers and visitors, creating, editing and distributing written materials and correspondence, maintaining files, records and documentation, managing calendars, scheduling and coordinating meetings, data entry and report creating, and providing other general office and administrative support as required. We are seeking an organized individual with a demonstrated ability in providing excellent and prompt customer service with great team player skills. Prior experience working in the healthcare field, supporting clinical providers is preferred.

Required Qualifications

  • Two years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR A Bachelor’s degree and one year of general office or secretarial experience; OR An equivalent combination of training and experience.
  • Proficiency in Microsoft Office Suite, including Excel, Power Point and Word.
  • Multi-line phone system and voicemail.
  • Proficiency with Microsoft Outlook email and calendaring.
  • Professional appearance and demeanor Personable and pleasant phone manner, speaking voice.
  • Exhibits positive attitude and team mentality.
  • Ability to uphold OHSU’s core competencies.

Preferred Qualifications

  • Area of academic interest in related field.
  • 3-5 years administrative experience in a healthcare or academic office setting.
  • 3-5 years’ experience working directly with management, doctors and/or faculty.
  • 2+ years of experience with OHSU systems and organizational structure.
  • Database utilization, data entry, and organization.

Additional Details

Upload cover letter and resume.  Please be sure to include months and years (MM/YYYY format) to the resume for jobs/experience.

 

*Note: Temporary position approximately 3 to 4 months. June thru September 2025.

 

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

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