The Pacific Northwest Center for Cryo-EM (PNCC) is a collaboration between Oregon Health and Science University (OHSU) and the Pacific Northwest National Laboratory (PNNL). PNCC is a national cryo-electron microscopy facility serving and training researchers throughout the US, providing access to 6 cryo-electron microscopes and a full suite of standard single-particle sample preparation equipment.

 

This candidate will serve as the primary administrator for PNCC, providing comprehensive administrative support to ensure the smooth and efficient operation of the center, assisting its Principal Investigators and Directors with coordinating day-to-day activities as well as planning and hosting events such as workshops, symposia, external advisory board meetings, and offsite outreach at conferences, etc. This includes travel planning for center staff and visitors, as needed. This also includes tracking all laboratory purchases, capital asset procurement, and equipment service contracts. As part of these activities, the candidate will also be tracking and compiling records for activity reports to the NIH, ensuring compliance with federal funding guidelines.

 

This role will also be responsible for (a) managing the center’s calendars to schedule user projects and instrument availability, (b) routing and assisting center scientific staff with user communications, (c) administration and optimization of the help ticketing software used to manage user/center interactions, (d) being proficient in the use of the web portal used to manage user projects, (e) regular meetings with software developers (ie. web portal and service ticketing) to coalesce and communicate bugs and new feature requests and f) coordinating user onboarding meetings for center access.

 

This role requires a proactive and detail-oriented individual who can effectively balance multiple priorities while supporting the overall mission of PNCC.

• Manage all center calendars, including scheduling and maintaining the availability resources.
• Coordinating user visits to the center, including on site workshop activities, users onboarding related activities.
• Laboratory purchases, managing capital expenditures, and maintaining equipment service contracts up to date.
• Track equipment usage data and compile necessary reports for the NIH annual reporting requirements. 
• User communication via PNCC’s portal.
• Arranging travel and accommodations for center staff.

• Bachelor’s degree and two years of experience leading projects OR 

• Associates degree and three years of experience leading projects OR 

• An equivalent combination of training and experience

• 3 years of experience working in an administrative support role supporting a team of 10 or more people 

• Demonstrated advanced computer skills required, including set-up and use of audio-visual equipment and software and ability to learn and adapt to changing technologies. 

• Demonstrated advanced level skill in Microsoft Office Suite (MS Word, Excel, PowerPoint and Sharepoint). 

• Ability to take and prepare accurate meeting minutes for multiple committees. 

• Excellent organizational skills and attention to detail in order to coordinate multiple projects simultaneously.

• Demonstrated professionalism and integrity; skill in exercising tact and good judgment when representing executives and the ability to interact effectively with individuals all levels of organization.

• Demonstrated ability to anticipate needs and problems, and to re-prioritize tasks in order to address changing priorities.

• Ability to be flexible in a constantly changing environment as well as being a change agent. 

• Ability to self-manage, while also having the ability to work as part of a team on various assignments, projects and tasks.

• Excellent interpersonal skills; must be able to communicate effectively and clearly; and have the initiative and ability to work with diverse groups.

• Previous administrative experience in a research center or core.

• Very well organized, dependable and efficient multi-tasker with strong time management skills

• Strongly prefer knowledge of OHSU systems like: AIS Oracle and Employee Self Service, iExpense and Benefits System), Compass, Citrix, Kronos, Cognos Analytics, Jira, Key Travel, and 25 Live.

This position is located at RLSB on OHSU’s south waterfront campus; work hours are 8:00am – 5:00pm with occasional evening and weekend work as needed.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.