The OR and MSPU Materials Manager reports to Supply Chain and Logistics (SC&L) but directly supports the Perioperative/Operating Room (OR) and Multi-Specialty Procedure Units (MSPU) areas to ensure supply chain responsibilities are met. The OR/MSPU Materials Manager is responsible for driving cross-funtional efficiencies throughout the Perioperative Services supply chain and to identifying & implementing process improvement initiatives that support the organizational goals. The Manager is responsible for evaluating, developing and implementing lean/best practice systems, tools, and processes that provide OHSU with the ability to manage and improve inventory management or service levels. This is to be accomplished through constant communications with key stakeholders, development of the team, goals & objectives setting, standardization of departmental processes, and comprehensive progress reporting.

 

Specifically, the OR/MSPU Materials Manager and their staff will ensure that medical/surgical inventories are in stock, on order, and available from the Med/Surg distributor and necessary direct suppliers. This manager is also responsible for ensuring proper stocking levels, space allocation and product location management while maintaining OHSU high standards of customer service.

 

The OR/MSPU Materials Manager works closely with the SC&L Warehouse Manager to coordinate all existing systems and processes to optimize performance in the inventory management arena while taking advantage the latest tools, trends, and technology in the industry. The manager develops reporting that provides insight on the progress and performance of the Perioperative Services supply chain (inventory levels, inventory accuracy, fill rate, stock out rate, customer satisfaction, etc.) and acts on data to identify, document, implement or monitor process improvements. The OR/MSPU Materials Manager is proactive in their approach and takes best practices to other clinical inventory areas.

Process Improvement and Control -

• Responsible for overseeing and improving departmental inventory control processes to ensure that ultimately, each is operating efficiently and effectively. Work closely with SC&L Warehouse Manager, Distribution Managers, Value Analysis Manager, OR Business Manager, Sterile Processing Manager, HFS Leadership, Perioperative Services Director, to develop and implement processes, standards, and improvement initiatives which will ensure that the OR/MSPU Inventory is following best practices in inventory management and meeting or exceeding customer expectations. Manage and coordinate distributor relations and programs for the Perioperative and MSPU areas as needed.

Inventory Management -

• Continually monitor stocking levels on items, demand forecasting, inventory value, stock-outs, fill rates, inventory turns, backorders, substitues, and lines received to ensure that the OR/MSPU Inventory has the right product at appropriate quantities to satisfy our customer’s needs while eliminating redundant items or inflated quantities. Also ensures that new products being introduced to the OR/MSPU are on hand and available from the distributor/supplier prior to implimenting the change.
• Ensures robust backorderand management and works together with SC&L on Sub approval process. Works in collboration with Logisitcs on recalled items. Ensures that recalls are completed in timely manner. Manager is accountable for Pyxis supply cabinet functionality and accuracy of the inventory in MSPU areas. Manger has overall accountability for Implant tracking process. Manager is accountable for yearly Phsysical inventory preperations and success as well as ‘mini’ inventory ( consistent cycle counts ) schedules and outcomes.

Personnel Management -

• Responsible for ensuring the each area has the appropriate level of trained personnel to meet or exceed customer service expectations. Responsible for hiring, firing, and training of departmental personnel. Must effectivly communicate expectations with departmental staff through individual performance evaluations, counceling, and staff meetings. Assist staff with individual development plans by utilizing the GROW conversation process.
• Develops staff knowledge base with regards to inventory best practices, supply chain management, and acts as an inventory management resource/mentor to staff members.Manager will support assistant manager on all issues related to staff and improving their work/life balance and growth.

Financial & Accounting Management -

• Prepare/approve Oracle requisitions for replenishment, as well as maintaining a close relationship with the Surgery Buyer, supply distributors, customers, and Value Analysis Committee. Must be able to meet or exceed fiscal goals on a monthly basis and is accountable for justifying any variance to senior management. Continually monitor/review inventory accounting flow to ensure all transactions are being posted to the proper accounts.
• Ensures invoice holds are resolved by necessary staff assinged in a timely manner. Maintain inventory accounts/frozen cost on an regular basis at the cadence establsihed. Responsible for reporting on savings initiatives when required and continually tracking key performance indicators.

Other Duties as Assigned

Education:

• Bachelor's degree in Business, Supply Chain Management, Healthcare, or related field or an equivalent combination of training, education, or experience.
• AHRMM within 6 months of hire

Experience:

• 5 years of experience in; Supply Chain OR Clinical setting ordering supplies OR Managing inventory.
• Experience in a healthcare/clinical environment.
• Working knowledge of hospital materials management distribution systems.

Job Related Knowledge, Skills and Abilities (Competencies):

• Must have a broad based knowledge of Supply Chain Management in a clinical/procedural environment and understand how this impacts the success and performance of the organization.
• Must have a working knowledge of clinical products and their use within an OR environment.
• Must understand concepts including Just-In-Time inventory programs, Par Level Management, and Economic Ordering Quantity theories.
• Must be able to develop Return on Investment, possess excelent analytical and problem solving skills, as well as excellent customer service charictoristics such as communication, professionalism, and follow through.
• Must be able to effectivly communicate program goals to all levels of staff, management, and stakeholders.
• Must have strong organizational skills, with the ability prioritize workload and manage multiple projects simultaineously.
• Must have the ability to use tact and diplomacy to maintain effective working relationships.
• Must be able to utilize Microsoft Office to include Word, Excel, Access, Powerpoint and Project.

• CSCP, CMRP, or PMP
• MBA or CMRP Certification
• Management/Leadership experience.
• Experience with and understanding of large ERP systems and associated interfaces.
• Experience in Perioperative supply chain or perioperative supply use
• Lean Process Improvement and other change management knowledge
• Familiar with Inventory modules within ERP’s
• OPEx training at OHSU

Manages perioperative supply chain operation within a hospital , in a busy environment with many interruptions, multiple demands, and people interactions. Must have the ability to be flexible in work schedule and be available to work on short notice. Some early mornings, nights, and weekends may be required. The work environment is in a cubicle office, in a warehouse or office environment, and in the field, hospital and clinic settings with exposure to patients, lab experiments, and other hospital-related situations and exposure to hot and cold weather elements and moderate noise and dust. Must be willing to travel between all OHSU satellite locations and to off-campus locations if needed. Requires work hours beyond standard office hours, as required. Some travel to industry conferences, site visits, etc., is needed infrequently. Manages inventory on Marquam hill/Macadam Warehouse, with meetings throughout the OHSU campus.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.