The research division within the OHSU Department of Occupational Health specializes in clinical research on issues relevant to the health of healthcare workers. The Division is led by Dr. Curlin who is a specialist in infectious diseases with expertise in virology, immunology and vaccine science.

 

This administrative assistant position will support all aspects of the occupational health research unit by assisting with scheduling meetings and conferences; drafting meeting minutes; drafting memos reports and communications; procurement and reconciliation of expenditures; securing space for events; creation, editing, proofing, printing and distributing applications, reports, newsletters, and advertisement; updating webpages; coordinating IT requests; coordination and communication within the research team; communication with internal and external research mission partners, and other tasks as needed by the study team.

Key Responsibilities & Performance Standards

• Provide communication support including scheduling meetings, scribing, recording and distributing meeting minutes, drafting and sending follow-up emails and task reminders
• Drafting, proofing, printing, distribution of documents, completion of forms, creation of advertising materials
• Procurement and expense reconciliation
• Other support

• Two years of general office or secretarial experience; OR 
• An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR 
• A Bachelor’s degree and one year of general office or secretarial experience; OR 
• An equivalent combination of training and experience.

Note:  Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.  Contact Compensation for confirmation of eligibility. 

• Bachelor’s degree
• Two years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
• A Bachelor’s degree and six months of general office or secretarial experience; OR
• An equivalent combination of training and experience.
• Strong written, verbal communication and proficiency in MS Office Suite; meticulous record keeping and organization skills.

On site, Monday-Friday; between 8:00 AM - 4:30PM (flexible and will vary depending on study needs)

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.