The Knight Cardiovascular Institute Clinical Senior Research Assistant (Research Coordinator) is responsible for various duties related to clinical trials. The research coordinator will Identify potential subjects through chart review, discussion with investigator or other mechanisms; assists PI in the identification and eligibility of new protocol subjects; schedules, orders, communicates assessments and appointments. They are responsible for trial implementation for all trials that fall under their specific discipline. The Research Coordinator is also the primary liaison for patients receiving experimental research procedures on a clinical trial and is responsible for the triage of patient needs and identification, reporting of, and follow-up of adverse events. They have a strong understanding of the connection and differences between clinical care and protocol visits conducted for research subjects.

 

The research coordinator will have a very strong understanding of research regulations, reporting timelines, and quality data abstraction for research purposes. This position will primarily support our Cardiomyopathy research team within the division of Cardiology, they may be reassigned secondary duties to support other sections within the Cardiovascular Medicine Clinical Trials Unit and Knight Cardiovascular Institute. This is an onsite role with limited hybrid opportunities.

• Always promotes the mission of the Knight Cardiovascular Institute through our Professional Standards of timely Customer Service, Reliability, Productivity, Professionalism, Accuracy, Timeliness, Integrity, and Problem-Solving.

• Responsible for many aspects of clinical trial operations from site initiation visit to closeout and assuring appropriate conduct of protocols to meet FDA guidelines.

  This includes but is not limited to:

  • Collaborating with the clinical trials leadership regarding regulatory requirements of the study and creation of necessary sponsor, KCVI, OHSU and internal clinical trial documents and tools that facilitate study efficiency and team communication.

    Coordinating with the assistants in the collection and transcription of all source data with guidance as needed.

  • Reviewing a weekly task list of outstanding items prepared by the team to ensure data entry to EDC is captured within obligatory time frames

  • Collaborate with study team to identify and develop new study-specific processes; ensuring everything is in place for first subject

  • Responsible for direct sponsor correspondence in regards to enrollment numbers and general study maintenance issues

  • Data entry of visit data into central data repositories (CTMS systems, internal subject trackers, ClinCard, PI documents, etc.)

  • Addressing all imaging and laboratory queries in sponsor EDC

  • Maintaining laboratory reporting and signature requests from the PI

  • Timely and complete adverse event reporting, including SAE

• Responsible for elements of patient visits including but not limited to:

  • Independently schedule and facilitate subject assessments with support from assistant coordinators.

  • Independently performs subject pre-screening and screening.

  • Responsible for working with the clinical research assistants to schedule visits.

  • Communicating assessments and appointments with study subjects utilizing the electronic medical record system to document all communications and instructions regarding research visits

  • Active involvement in obtaining and documenting informed consent

  • Independent direct research subject contact to obtain or verify information while working with PI to triage clinical information and patient questions.

  • Direct Collaboration with ancillary departments to ensure research subjects receive timely blood draws (PKs), ECGs, vitals (blood pressure, temp, respirations, height, weight), ECHO, imaging, or other study related tasks as needed. Delegation to research assistant as deemed necessary.

  • Provide follow up for subjects who are no longer receiving treatment in the form of phone calls or clinic visits.

  • Ensure all documentation post-visit is entered into EPIC and EDC

  • Independently write clear, concise, and professional documentation into EPIC for source document creation

  • Responsible for direct sponsor correspondence regarding patient safety, responding to queries, reporting adverse events, conduction of visits, etc.

  • Assist with coordination of patient travel

  • Assist with prepping any necessary documents prior to the visit

  • Responsible for communicating with patients regarding scheduled appointments

  • Assist with processing and shipping lab specimens

  • Assist with retrieval of study drug for visits

  • Independently work with monitoring groups to ensure all data is captured as per protocol

  • Consent patients for procedures while they are in-patient

  • Observe, document, and facilitate all research aspects of procedural days involving study subjects – including device accountability, scrub procurement, and coordinating with external partners and providing access to OHSU.

• Assist the Clinical Trials leadership with other research related projects and administrative/office related duties as needed

• Assist manager and coordinator as needed in supporting sponsor visits (i.e. proctoring visits, monitoring, site initiation, etc.)

• Work professionally with sponsor monitors to coordinate data cleanliness and EDC entry while conducting on-site monitoring.

• Bachelor’s Degree with major courses in field of research/science AND 1 year of relevant experience; OR

• Associate's Degree AND 3 years of relevant experience; OR

• 4 years of relevant experience

• Very Strong understanding of Research Regulations and best practices

• Strong data abstraction and project management skills

• Ability to prioritize multiple tasks at one time

• Strong teaching skills with the ability to mentor junior staff

• Must have excellent communication, analytical and organizational skills: both written and verbal.

• Ability to work independently and as part of a team while being collaborative in resolving problems.

• Must be proficient with computers running Windows and PC applications e.g. MS Excel, Oracle, Access, Word and PowerPoint).

• Must have demonstrated excellent customer service skills both on the phone and in person.

• Demonstrated ability to work with a variety of diverse individuals and personalities.

• Must possess energy and drive to coordinate multiple projects simultaneously.

• Ability to use tact and diplomacy to maintain effective working relationships.

• BLS Certification required 

• Bachelor's degree with coursework in Science

• At least one year general office experience 

• Knowledge of cardiology.

• Managing Access database or similar database.

• Microsoft office, medical terminology, analytical skills, trouble shooting skills.
• Ability to work independently as well as within a team enviroSnment.

Location: Marquam Hill & South Waterfront Campus

Schedule: Monday – Friday, 6am – 6pm primary business hours with variability depending on clinical schedules with occasional evenings & weekend work to meet project deadlines/goals. As a salaried employee coordinators are expected to flex their time in conjunction with OHSU policy; this may mean working more than 40 hours in a week and then less another.

 

Must be able to travel to all KCVI worksite locations, including potentially using the tram numerous times each day. Will work with human biological samples, including samples which may contain infectious disease. Research Coordinator will be expected to travel to conferences, new study meetings. Clinical Research Coordinator is required to use Personal Protective Equipment (gloves, masks, etc.) as required to maintain a safe and healthy clinical research environment. Additional safety training may be required to work in clinical research. Position requires ability to focus in a busy cubicle environment with multiple distractions. Position requires succesful completion of BLS certification.

 

This is a patient facing on-site roll. Limited remote work is approved on an as needed basis by Clinical Trial Administrator. All obligations to clinical schedules and security of paper PHI and clinical trials regulations must be maintained at all times – this severely restricting the ability to conduct work remotely.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.