This position is an integral part of the department of Anesthesiology and Perioperative Medicine (APOM), and is responsible for the accurate administration of the overall departmental budget. The Research, Grants, Budget, and Cost Analyst provides analysis of financial performance to budget, and prepares financial, operating and statistical reporting for department leaders.

 

This position also performs financial modeling in support of strategic and operational decisions, and provides ad hoc reporting to support operational adjustments to changing external or internal conditions. This role includes providing cost center reporting, analysis and guidance; post-award financial reporting; division budget development; and overall financial management of the Research Unit, grants within the department and the overall APOM budget. Tasks include: General Ledger (GL) accounting/reporting/forecasting and budget preparation/entry; Service Center-specific accounting/reporting/forecasting; management of labor distribution and certification; provide post-award grants management (basic and clinical) to include financial planning, reporting and forecasting support; ensure compliance on financial processes and procedures.

 

This position requires expertise in OHSU, federal/NIH and other regulatory/funding agency policies, Oracle, OGA, Cognos, UFO, and other university information systems. Other responsibilities include: identifying problems in changing environments, recommending solutions, and communicating important information to Providers, PIs, and Department personnel. Functions as critical central team member in the development and implementation of a cohesive fiscal and administrative program to serve the Department's research mission. This position and will collaborate with the APOM finance team.

General Ledger:

• Responsible for all financial aspects including budget creation/analysis/entry into Rubix; monthly  P&L/Department Commitment/DRA/CME review/reporting/analysis and any requested ad hoc reporting; completes monthly audits to ensure appropriateness of transactions and resolve any discrepancies; identify and resolve any accounting risks; complete any required journal entries; provide recommendations for cost saving opportunities; maintains department Chart of Accounts.

Post-Award Support:

• Use understanding of Department and sponsor guidelines to analyze budget-to-actual cost variances, as well as project/award financial trends and forecasts; review sponsored funding trends across multiple fiscal years within the Department, analyze changes in sponsored funding dollars, sponsors, and recommend strategies to maximize overall department and research growth at the Lab and Department levels. Develop project year budgets for payroll and nonpayroll in consultation with Providers and Pls. Coordinate account setups, closures, and subcontracts. Works with OPAM, OHSU central services, Department personnel, and others to research and resolve accounting, fund management, and policy questions. Coordinates requirements for no-cost extensions, project year roll-over, distribution to POETA, PDA/DRA, stipend payments, and other grant administration functions except interim and final reports to sponsor.
• Advises Providers and PIs and management on the appropriate use of funds to ensure compliance with applicable OMB, OHSU, Department, and sponsor policies and guidelines, and generally accepted accounting practices. Screen payments, excluding clinical trial invoicing but including subcontracts, for appropriateness and accuracy. Implements account changes for payroll and non-payroll expenses including animal care, telecommunications, etc. Reviews, monitors, and corrects expenses placed on research awards and contracts; provide advice and consultation regarding various funding sources and accounting procedures including those at OHSU, OHSU Foundation and Portland VA Research Foundation. Communicate with other Departments regarding information for non-APOM employees supported on research accounts. Respond to Providers, PIs and other queries on funding availability and usage, including meeting regularly with Providers and PIs regarding financial management, reporting, policies and procedures.

APOM Research Service Facility:

• responsible for all financial aspects including billing; budgeting/rate adjustments; resolving discrepancies; ensuring compliance reconciliation; responding to regulatory/audit questions and monthly reporting.

Labor Distributions and Department Effort Contact:

• Process payroll funding changes and adjustments as requested; submit the Labor Cost Transfer Approval forms; monitor/clear the suspense account; primary contact for payments and labor distributions affected by regulatory changes, including but not limited to NIH Cap related cost sharing and sponsored project stipends; manages effort certification statement submission processes including any required corrections; serve as a resource to faculty and staff regarding policy and procedures for all effort guidelines. Responsible for preparation and variance analysis of income statements, financial and operating statistical, provider productivity and business reports for all mission areas. Budget and Cost Center variance analysis.

Ensure all compliance and regulatory guidelines are followed:

• Responsible for SoP creation/maintenance for the Department processes; identify and resolve discrepancies, ensure appropriate and timely corrections; review forms or other documents to assure they conform with established criteria, including VA MOUs, CofR, RCR training, IRB, IACUC); use information technology systems to conduct, manage, gather and report on research activities, including Info-Ed, CRMS, elRB, Oracle, and internal Department reporting systems.

Other Duties as Applied

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited college or university. AND

• Minimum of 2 years of progressively responsible relevant work experience

Job Related Knowledge, Skills and Abilities (Competencies):

• Prior Academic Health Center or relevant financial specific experience performing analysis related to operational improvements and business cases.

• Highly proficient with use of PC including database and spreadsheet applications.

• Intermediate spreadsheet skills, including complex functions, formulas, and formatting. 
• Experience with relational databases. 

• Understanding of financial reporting concepts such as cost accounting and net present value analysis.

• Communication and interpersonal skills including the ability to consult with internal and external customers regarding matters/issues which may be sensitive in nature.

• MBA
• Knowledge of Oracle accounting system and fund accounting.

Must be able to sit for long periods of time. Must be able to work extended hours during budget season. The APOM administrative environment can be busy with many possible interruptions, multiple demands and constant interactions with people.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.