The Purchasing Supervisor manages a staff of Buyers responsible for the procurement life cycle from the processing of the requisition to the creation and distribution of the purchase order to the supplier through the receipt and deployment of goods and services. This position is responsible for supervising the day-to-day operations, procurement service metrics and leadership for the Buyers. The Purchasing Supervisor provides direction to the team to take action to achieve operational goals and service levels and constantly reviews the Purchasing environment and key business indicators to identify problems, opportunities, and efficiency initiatives.

 

The Purchasing Supervisor is hands on and leads the work group in developing strategic and operational plans, managing department effectiveness while measuring improvements and results. The Purchasing Supervisor has an individual cost savings goal that is determined annually. The Supervisor is the Procurement subject matter expert and provides assigned employees with timely coaching, feedback and developmental opportunities while building an effective team. This position ensures integration and alignment of OHSU's mission, values and strategy with quality service initiatives and process.

 

The Purchasing Supervisor is the point of contact for customer service concerns, coordinates, distributes and levels the workload of the staff as required by changing initiatives and work requirements, completes assigned project work, provides direction and monitors cost savings and process improvement efforts in support of departmental goals. This position has significant operational and financial responsibility to the organization, impacting the smooth and efficient processing of order requests in support of, medical, research, and academic missions within OHSU.

• Develop Purchasing Strategies at the commodity level, supplier level and individual transaction levels. Select the appropriate procurement vehicle that will minimize organizational risk. Develop methodology and analysis criteria for assessing opportunities to move non-catalog items to catalog for increased process efficiency. Negotiate OHSU pricing for inclusion in catalogs and monitor adherence to catalog pricing.

• Staff Management: Builds relationships and understands how to build a high-performance work culture. Develops, maintains and coordinates the hiring and workforce practices for Buyers. Develops a positive team & department environment. Conducts annual and on-going performance reviews. Supervises the training/orientation of new buying staff. Places high priority on staff development; uses goal setting and performance recognition techniques; uses reporting tools in order to evaluate/improve individual/department performance and foster professional growth. Ensure the integration and alignment of OHSU’s mission, values and strategy among all job responsibilities and processes. Building a cohesive team that includes enculturation of the Supply Chain Vision, Mission, Values and Value Proposition.

• Problem Solving and Process Improvement; Identifies and challenges the status quo; consistently seeks to understand how things could be done more efficiently in the department. Encourages teams to provide input and suggestions for problem resolution and high customer service levels. Takes accountability to solve problems. Work with support resources to maintain, update process and procedure documents. Monitors and measures staff activities regarding cost saving goals; designs, implements, and monitors ongoing Procurement process improvement efforts. Front line liaison with all customers for Purchasing.

• Project Management: Leads projects as assigned. Creates a team to complete the project, develops the documentation and tracking tools, reports on progress in a timely manner and sees project through to completion.

• Training; The Purchasing Supervisor shall oversee training coordination for the buying staff. Works with resources to manage department quality, update current training manuals and employee knowledge requirements.

• Associates degree -OR- An equivalent combination for experience will substitute for the degree requirement
• 3 years experience in Supply Chain functions, such as: procurement, distribution, inventory, receiving, contracting, and souring.
• 1-3 years in a Supply Chain Management leadership role.

Job Related Knowledge, Skills and Abilities (Competencies):

• Procurement experience in a high transaction environment.
• Demonstrated staff development experience, including coaching, training, conflict resolution, and performance management.
• Demonstrated strategic sourcing, contract and price management skillset.

• Bachelors Degree in Business, Management, Supply Chain, or Finance
• 3+ years procurement related managerial experience in a healthcare setting.
• CMRP, CPP or similar procurement certification

Job Related Knowledge, Skills and Abilities (Competencies):

• Procurement experience in a high transaction environment.
• Demonstrated staff development experience, including coaching, training, conflict resolution, and performance management.
• Demonstrated strategic sourcing, contract and price management skillset.

This position works in a busy environment with many interruptions, multiple demands, and people interactions. The primary work schedule is Monday through Friday 8am to 5pm.

 

This position requires sitting for long hours mixed with long periods of standing and/or moving around. Includes extensive use of computers and phones. Ability to speak clearly, demonstrate patience and understanding of customer needs.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.