The purpose of this position is to provide administrative and technical support services to licensed pharmacists who are responsible for the investigational drugs service.  The investigational drug service is responsible for the maintenance of information for regulatory agencies, sponsors and the institution with regards to the provision of investigational drug services to both inpatient and outpatient subjects. Subjects enrolled in clinical trials utilizing the investigational drug service range in age from neonates, infants less than one year of age, children and adolescents ages 10-18, adults ages 19-65 and the elderly over age 65.

 

Coordinate and perform wide range of administrative duties in support of the Department of Pharmacy Services. This job would include assisting with maintenance of studies in Vestigo and development of supporting policies and procedures. The coordinator will implement and maintain administrative processes within the pharmacy including scheduling of meetings for investigators, study monitors, and administrative teams. The coordinator conduct audits of studies and interpret regulations as they relate to data collected for the purposes of maintaining study integrity and the records of research pharmacy. They will maintain an up-to-date understanding of regulatory and compliance issues pertaining to research pharmacy. Finally, they will complete monthly IBS reports and help the pharmacy maintain relationships with the research community.

• Implement and maintain administrative process within the pharmacy.  This includes scheduling of meetings for investigators, study monitors and administrative teams.  Additionally, the coordinator will maintain relationships with the research community by performing customer service/support tasks such as answering the phone, e-mail correspondence, medication transport, and maintenance of equipment/supplies. 
• Maintain an up-to-date understanding of regulatory and compliance issues pertaining to research pharmacy. Assist the Ambulatory Pharmacist In Charge with CQI audits.  Conduct audits of studies and interpret regulations as they relate to data collected for the purposes of maintaining study integrity and the record of research pharmacy.
• Maintain research pharmacy data associated with workload and quality metrics. Develop forms and procedures for maintenance of records.  Assist with maintenance of studies in Vestigo, eCris, and other electronic databases used within the pharmacy. Assist in the generation of miscellaneous reports as requested.
• Assist the Research Pharmacy Supervisor/Manager with billing and complete monthly IBS reports.
• Assist staff with interpretation of university and hospital policies and procedures. Assist with the development of supporting policies and procedures. 
• Perform technical duties as needed. Duties may include ordering medications, receipt and return of medications/supplies, return of patient medications, Simplifi 797 documentation, outdate and temperature audits.
• Other administrative duties as assigned.

• Four years of general office or secretarial experience; OR
• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• A Bachelor’s degree and two years of general office or secretarial experience; OR
• An equivalent combination of training and experience.

Job Related Knowledge, Skills and Abilities (Competencies):

• Office operations
• Typing and keyboarding
• Work with high degree of accuracy and   proficiency
• Microcomputers and software
• Copying machines
• Personnel supervision
• Office Management

• Experience in hospital pharmacy
• Experience with the Research Pharmacy (Vestigo, policy and procedures)

Job Related Knowledge, Skills and Abilities (Competencies):

• Medical and scientific nomenclature

Working Conditions:

• High traffic office, noise, interuptions, working with diversified staff members.
• Computer Work Station, phones, ability to make quick decisions.

Benefits:

• Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee
• Two separate above market pension plans to choose from
• Vacation- up to 200 hours per year depending on length of service
• Sick Leave- up to 96 hours per year
• 8 paid holidays per year
• Substantial Tri-met and C-Tran discounts
• Childcare service discounts
• Employee discounts to local and major businesses
• Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP)

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.