The in-office location provides direct access to managed inventory and supports close coordination with the staff reporting to this role. We operate in a fast-paced, high-intensity environment where exceptional customer service and unwavering dedication are essential to success. The OR/MSPU Supply Coordinator is responsible for managing materials, overseeing medical supply inventories, and coordinating vendor relationships to support the highest quality care in a cost-effective manner. This position focuses specifically on disposable supply needs associated with Perioperative (OR) Services and Multi-Specialty Procedure Unit (MSPU) areas. It is distinguished from other Supply Chain roles by its specialized emphasis on surgical supply requirements, as well as the increased complexity and critical impact of the assigned responsibilities.

Warehousing

• Signs receipts for shipments of items delivered.
• Submits receipts to Accounting Department for processing.
• Retains records of shipments and product count.
• Load and unload shipments.
• Checks items received against specifications, purchase orders and product amounts, and invoices and inspects items for damage.
• Applies price and identification label on items.
• Notes when items or supplies on hand are low and assists with data, enters reorders when appropriate and ensures correct charging.
• Issues supplies to staff or may sell items to students, residents, staff, or public.
• Ensures locked security of items such as drugs, poisons, flammables.
• Will use forklift, pallet jacks (powered or manual), piano dolly, large carts and hand trucks for moving shipments.
• Ensures warehouse is safe, clean, packaging removed, and non-stock products are neatly arranged.
• Logs and reports any deficiencies.

Inventory Control/Purchasing/Quality Checks

• Monitors, counts, and reports restocking and delivery activities.
• Evaluates issue quantities to meet customer needs.
• Conducts random quality checks of supplies including receiving, data entry, picking.
• Restocking, delivery and utilization.
• May be responsible for billing to individual units for supplies used.

Customer Service

• Identifies and resolves customer issues and utilizes proper steps for resolutions or escalates issue to appropriate personnel Keeps up-to-date on customer alias and department location.
• Answers and triages customer calls.

Staffing and Oversight

• Coaches employees in day to day tasks.
• Assists in training staff, cross training staff in processes and priorities of work.
• Assists supervisor and lead in scheduling work and assigning tasks for the warehouse daily operation.
• Oversees day to day work flow.

Other duties as assigned.

• Experience performing stores and inventory work; AND

• Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods.

• Must be able to read and write English and have basic mathematical skills.
• Must be able to maintain compliance with organizational guidelines and policies.
• Conflict resolution skills and the ability to demonstrate effective time management.

• High School Diploma or GED.
• Working knowledge of hospital materials management distribution systems.
• Two years of logistics or warehouse experience and two years of customer service experience.
• Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred.
• Understanding how to set min/max’s.
• Experience using handheld counting devices.
• Forklift training preferred.

Employee may be exposed to dirty linen while performing duties. The warehouse stocks hazardous items such as IV Fluids, Cidex, etc. which may be handled by employee. Appropriate safety precautions are taken before handling any hazardous/dirty items. In this position, you may be required to work in locations exposed and/or affected by: weather elements including rain, hail, snow, heat, humidity and wind; fluctuating noise levels; dust; vibrations and on occasion wet/slippery areas.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.