The Tax & Compliance Department is a component of the OHSU Finance Division, responsible for complex compliance, regulatory tax withholding, tax reporting and other reporting/filing to federal and states entities and other applicable outside entities.

 

The Tax & Compliance Department functions include research and implementation of federal and states regulations related to tax, wage and hour, unemployment and other tax aspects related to payroll including out-of-state payroll. The Tax & Compliance department also maintains, writes and updates OHSU financial policies and procedures; ensures states and federal regulatory compliance standards are met, ensures proper record retention for tax related documents; establishes guidelines for disaster recovery.

 

The department's responsibilities also include coordinating external reporting for the institution, functioning as a resource for tax items and tax reporting items, resolving tax issues. The department is also responsible for training and providing support to the departments across the organization. Responsibilities of the department also include testing and implementation of tax related system upgrades and system implementation.

Compliance Research and Analysis

• Works independently on researching federal and states including out-of-state tax laws and regulations, wage and hour federal and states legislation, sick leave laws and family leave programs implemented by states, tax withholding, W-2, 1099 and 1042 tax reporting.
• Responsible for the implementation of tax rules and regulations and ensuring alignment with current applicable laws and regulations.
• Monitor pending legislation and regulations affecting OHSU and develop, propose and implement strategies.
• Analyses business aspects and scenarios from the perspective of federal and states laws and legislation related to tax, wage and hour, family leave, sick leave unemployment and provides recommendations to management for decision making.
• Responsible for various complex analytics and modeling for the VP Financial Operations and the Director of Tax and Compliance, OHSU Finance Leadership, department administrators and managers related to complex tax items and wage and hour items.
• Leads collaboration projects as assigned by the Director of Tax and Compliance that involve but are not limited to: coordinating external reporting for the institution, functioning as a resource for tax and wage and hour, resolving tax issues, maintaining a recovery plan for central disbursements, and maintaining a repository for policies, procedures and financial records.
• Leads the projects related to identifying areas across the entire institution where assistance might be provided to various departments related to tax subjects.

• Analyses and determines the tax withholding and tax reporting aspects for business operations including payroll, AP, unrelated business income tax (UBIT), excise tax.

• Interfaces with tax authorities and represents the organization in reviewing and resolving notices, inquiries, and other items with taxing authorities.

• Assists in interpreting and applying federal and states laws and regulations including tax items, wage and hour subjects including sick leave, family leave laws and programs, unemployment. Provides recommendations for business process changes and leads implementation projects related to these subjects.

• Advises departments on tax related matters and related best practices. Improves access of departments to relevant tax information.

• Builds and provides training regarding relevant policies, legislation and required procedures related to tax.

• Responds to tax related inquiries and W-2 inquiries from employees. Responds to 1099 and 1042 tax reporting inquiries from vendors.

Tax Filing and Tax Reconciliation

• Leads the preparation and review of the annual corporate tax filings, maintains accurate files of all entity tax identification numbers and current tax status, files all payroll tax reports including annual W-2’s and quarterly 941 filings, reviews annual accounts payable tax report filings including 1042 and 1099 data, ensures compliance with proper reporting of unrelated business income tax (UBIT) for the institution. Ensures timely filing of returns with tax authorities.

• Perform periodic compliance audits, risk assessments and ongoing compliance monitoring.

• Applies generally accepted accounting principles to review reconciliations prepared by accounting staff for the annual audit to ensure proper reporting for the organizations tax obligations. Reconciles tax accounts.

• Responds to internal and external audit requests for AP, Payroll and Labor Distribution.

• Prepares and maintains tax records. Updates tax forms. Determines payments and withholding requirements.

• Reviews exceptions related to employee reimbursements and tax related items.

• Reviews and updates out-of-state payroll settings on employee records.

Continued professional development

Other duties as assigned

• Bachelor’s degree in a finance or tax related field, or equivalent education/experience.

• Experience in a health care and/or education environment.

• Minimum 5 years of experience with federal and states tax withholding, W-2, 1099 and 1042 tax reporting in a healthcare or higher education setting.

• Experience analyzing federal and states legislation related to tax withholding, wage and hour, tax reporting, sick leave laws, family leave programs.

• Proficient with Excel. Experience structuring large amounts of data into logical, thorough analysis.

• Experience documenting assumptions and steps in work to provide detailed explanation and a clear audit trail.

• Highly customer service oriented.

• SQL skills, Oracle EBS experience.

   

This position is designated as Fully Remote which means all work is done from a home office with no expectation that the position be required to come to OHSU.

 

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Paid time off - 208 hours per year, prorated for part-time.
• Extended illness bank - 64 hours per year, prorated for part-time.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and major businesses.

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.