Project Coordination & Management:
- Review project assignments and determine scope and diversity of involvement, training and resources needed, necessary contacts and required activities.
- Identify resources and administrative steps needed for project completion. Develop charters, scopes of work and project plans in consultation with project managers and other stakeholders. Gain approval for charters, scopes of work and project plans. Initiate projects and coordinate steps to ensure participation of staff and stakeholders.
- Implement multiple aspects of projects as determined in the project plan. This may include developing client materials, organizing project meetings, collecting information, communicating with project team members and clients, etc.
- Monitor project status to ensure progress toward completion and communicate project progress. Identify potential difficulties and determine how to avoid possible risks. Modify project plans and coordinate changes with participants as necessary as unforeseen changes or unexpected developments occur. Document changes to project plans.
- Populate and maintain overall project management tools related to assigned projects and resources. Handle project file management systems and project close out according to CEbP practices.
- In conjunction with project managers, communicate with resources regarding project plans, timelines and deliverables.
Communication/Customer Service/Marketing Activities:
- Communicate with internal staff and external clients regarding projects, contracts, scopes of work, work breakdown structures, project status, etc.
- Coordinate project meetings. Represent the Center in project meetings as needed. Seek cooperation and input into projects. Help to build consensus among project participants. Document and distribute content of project meetings (agendas, minutes, timelines, changes to project plans).
- Maintain secure project documents, and web tools.
- Draft, edit, proofread and distribute communication materials for all projects as required.
- Develop and maintain positive relationships with vendors.
- Collaborate with other Center staff to maintain records, inventory of supplies, equipment and materials. Order supplies for Center and its projects.
- Receive and distribute mail, order office supplies, and schedule meeting spaces.
- Coordinate tasks with office manager and complete tasks upon request.
- Provide administrative support to the Leadership team.
- Plan, coordinate, organize and prepare schedules, meetings, weekly newsletters, correspondence, travel, seminars and conferences materials for Center projects.
Position will be hired at the Research Assistant 2 or Sr. Research Assistant level, while taking into consideration years of experience and internal equity (see Qualifications section for more information).
Qualities of a successful candidate:
- Highly-motivated with a basic background in molecular/cellular biology
- Creative and driven—able to analyze and apply computational tools to emerging genomic technologies to address basic and translational questions in our research area, including cancer metabolism, cancer therapeutics and biomarker discovery
- Committed to academic biomedical research
- Strong desire to learn and integrate biological and computational modeling techniques
Important findings will be further explored experimentally, both in our lab and through collaboration, with the ultimate goal of translating promising findings into clinical trials.
- Performs cell culture and mouse work, including drug treatments
- Performs basic molecular biology techniques including functional cell assays, PCR, Q-PCR, cellular imaging, DNA/RNA extraction, Western blots, etc.
- Data analysis (when possible using bioinformatics software)
- Assists in the development of new assays in clinical samples
The Neurological Surgery clinical practice is dedicated to providing patients and referring providers the best possible experience. This position is responsible for daily management of clinical services and operations including patient rooming and clinic flow, appointment and surgery scheduling, managed care, clinic reception and phones. Responsibilities also include compliance to regulatory requirements, HR management, EMR optimization, Ambulatory initiatives (A3), clinic quality, safety projects, and service excellence projects.
This position is responsible for hiring, training, developing, managing, and evaluating clinic and clinical administrative staff in the Department. This position will be a working supervisor with knowledge to train and cover all PAS and clinical support duties as necessary.
This position may be required to represent the Department at OHSU Ambulatory practice meetings and jointly represent the Department in Practice Scorecard and Billing meetings, or other institutional meetings as assigned. This position will serve as part of the Department leadership team and will report to the Department Practice Manager.
This position directly supervises 25 staff and provides clinical operation support to 16 attending surgeons, 17 non-operative providers (APPs, non-surgical MDs), 4 fellows, and 21 residents.
The PAS Specialist for the Department of Neurological Surgery supports a broad range of administrative and clinical support functions for the Department. The PAS Specialist gathers and records required information about patients; provides specific customer services which include screening for financial eligibility, confirming health insurance coverage and individual’s obligations, obtaining necessary authorizations for care, scheduling appointments and diagnostic tests, and assisting patients in an office and clinic setting. Duties also include handling incoming calls, processing new patient referrals, return visit requests, provider inquiries, as well as reviewing outpatient instructions with the patient and triaging phone calls related to patient care. This position also includes front desk and check out services in the ambulatory care clinic setting. Responsibilities include:
- Customer Service: Provides high quality customer service to both external and internal customers that meets or exceeds the service standards of the health care industry.
- Point of Service Operations: Front desk duties include greeting patients and confirming that an appointment has been kept.
- Arranged Care: Schedules new patient appointments on line and manually if necessary. Obtains prior medical records and studies if appropriate. Creates a medical record if needed.
- Enrollment & Authorization: Gathers and/or verifies patient information including demographics, insurance coverage, and financial status. Confirms patient eligibility for health care coverage and clarifies any managed care arrangements.
- Integrated Care: Arranges and orders associated clinical, diagnostic, or laboratory services; obtains authorizations when necessary.
- Other tasks as needed.
- Fax imaging and lab orders to outside facilities.
- Work with managed care to obtain authorization for testing (imaging and complex labs).
- Patient paperwork management (questionnaires, FMLA, provider signatures, no-show letters, etc.)
- Use of Microsoft Office—Outlook
- Work with scheduling staff to coordinate appointment times
- Answer non-medical questions and requests
- Requests and uploads patient records
- Document legibly, concisely and accurately
- Performs other health care duties as assigned by nurse, manager, leadworker(s) or physician staff; performs miscellaneous clerical duties as necessary and as assigned.
- Basic rooming to include only vitals, including social history, pain (no med reconciliation, allergies) as assigned
- No medication related activities allowed (reconciliation, administration, preparation)
- Support providers during procedures but not able to perform independent clinical functions such as dressing removal/application, suture/staple removal, apply topical medications, etc.
- Attends staff meetings/huddles
- Check expiration dates for medications/supplies
- Maintains knowledge of life safety, patient safety, fire and electrical safety and disaster plan.
Hiring Bonus and Relocation Package Available
Now accepting Associate's degrees! BSN program must be started within 3 years of hire and completed within 5 years. OHSU has terrific education reimbursement programs!
Join our 5A/5C team! Are you a nurse who is passionate about letting your patients know that you care about them, value their strengths, and give them a sliver of light? We’re looking for you! We lead with care, compassion, and empathy. If these are your values too, you will thrive with 5A/5C!
The OHSU Clinical registered nurse (RN) provides compassionate, evidence-based, and efficient care to individuals, families, communities and patient populations. The Clinical RN's care delivery is consistent with the Oregon Nurse Practice Act, the ANA Scope and Standards of Practice, and the ANA Code of Ethics. The Clinical RN demonstrates the professional role obligations of scientist, leader, and knowledge transferor [Onsomble Model of the Professional Role™]. Professional accountability enriches the Clinical RN's engagement as a leader in promoting an inter-professional culture of collaborative decision-making, innovation, life-long learning, and teamwork. The Clinical RN exemplifies the principles of a Culture of Safety by committing to a Just Culture, a Reporting Culture, a Learning Culture, and an Engaged Informed Culture.
This position will be assigned to the Anatomic Pathology Division, with principal responsibilities in Hematopathology and Digital Pathology. Clinical responsibilities in hematopathology include a diverse array of adult and pediatric bone marrow and lymph node cases with ancillary flow cytometry, immunohistochemistry, and may include molecular testing, including sign-out of hematopathology targeted next generation sequencing.
This position will be the Director of Informatics. This role will primarily focus on digital pathology systems such as whole slide scanning including the setup of the pathology reporting process in LIS (Beaker and EPIC) using the imaging management systems. This position will design and support validation of various digital applications and work with our partners in dermatology, ophthalmology, and lab service. Will assist the cytopathology team in implementation of a digital cytology system for fine needle aspiration adequacies. Will work to identify the bioinformatics needs of the department and design and implement an appropriate system including securing the required resources
This position will also be assigned to an equitable share of evening and weekend call. Service and other assignments will be reviewed and modified by the department Chair, as needed.
Educational responsibilities include participation in the instructional program for medical and graduate students, residents and fellows of the Department as assigned by the Chair.
Service responsibilities include participation in committees and councils of OHSU; outreach and public service programs and professional societies with the knowledge and consent of the Chair.
Research responsibilities are to participate in clinical and basic research programs at OHSU as opportunities provide, and to work toward funding these studies through grants and contracts.
The effort for this position at present is divided: 5% education; 40% clinical service; 5% research; 50% administrative & management.
- Provide medical coverage for the Outpatient Treatment Unit at CHH2.
- Respond to and manage adverse infusion reactions and other emergencies
- Assess patient condition when notified of an urgent need, and order necessary medications, imaging studies or other supportive care interventions.
- Communicate with primary treatment team regarding adverse reactions or urgent patient issues
- Provide patient education.
- Provide consultation to OTU nurses.
- Ensure that the Outpatient Treatment Unit has APP coverage at all times by working collaboratively with colleagues and covering for colleagues as needed when peers are on leave.
- Provide urgent medical care for patients requiring same day evaluation
- Provide medical advice for patients requiring assistance on weekday evenings from 1700-1900 and on the weekends between 0800 and 1700
- Provide medical care independently and/or in conjunction with attending physicians. Work in conjunction with MDs to provide continued clinical care in the outpatient setting
- Communicate with attending physicians regarding a patient's condition, treatment plans, and urgent medical needs
- Communicate with patients and family regarding their medical conditions, treatment plans, and their progress. Review labs and imaging as appropriate
- Assure appropriate setting of care (ambulatory, inpatient, critical care, acute care)
- Document subjective and objective findings, assessment and plan clearly and accurately in progress notes according to OHSU guidelines
- Provide comprehensive symptom management of complex patients by working collaboratively with oncology nurses, palliative care providers, social workers and others based on patient need
- Maintain communication with primary care providers and other individuals and agencies (e.g. skilled nursing facilities) as appropriate
- Deliver care to patients receiving treatment on clinical trials per protocol guidelines with timely notification of principal investigator/research nurse or study coordinator and appropriate documentation of adverse events
- Adhere to best practice protocols and OHSU specific policies
- Assist in meeting the educational needs of patients, family members, staff, residents, fellows, nursing and medical students, and others as appropriate
- Collaborate with CHH team members to establish or revise clinical pathways and patient education materials
- Coordinate onboarding and training of newly hired Advanced Practice Providers (APP)
- Work with clinic and hospital staff to optimize order sets, patient instructions, and other infrastructure that supports patient care
- Attend and participate in Grand Rounds, OHSU conferences, tumor boards, fellow lectures, national conferences and other learning opportunities as available
Leadership and Administration:
- Maximize communication of APPs in inpatient and outpatient settings through regular meetings and communication
- Work with the APPs to facilitate understanding and consensus regarding proposed changes in departmental and OHSU policies, procedures, practices, and APP roles within the practice
- Work with clinic staff and division management process improvement efforts towards meeting institutional targets of high quality, cost-efficient patient management
- Advocate for APP needs within the Division and the Knight Cancer Institute leadership
Quality and Research:
- Identify and engage in opportunities to improve the quality and efficiency of care provided to CHH patients
- Promote use of appropriate research findings in practice to exceed the standards of care
- Work with the physician leadership, nurse managers, nursing staff and social workers to prevent and/or respond to patient complaints
- Effectively manage clinic resources
This position is responsible for screening and recruitment of study subjects, scheduling and completion of study visits based on protocols, data entry, and monitoring of study compliance relating to the human subjects committee, the federal government, and study sponsors. Other responsibilities include working with nursing staff and physicians to ensure protocol compliance, obtaining research specimens for laboratory analysis, reviewing patient charts for collecting data for prospective and retrospective studies. Duties include:
- Subject screening and recruitment - determines subject eligibility and obtains informed consent
- Schedule and complete study appointments with subjects based on study protocol
- Accurate and efficient data accrual and case report form completion
- Accurately runs Thrombelastography tests and provide results to providers
This posting will be used to fill multiple positions.
This position is to perform work as part of a team in support of ongoing viral pathogenesis, vaccine development and testing, using the humanized mouse model. This position receives close supervision, performs standardized, routine procedures, and collects, abstracts, enters, analyzes data, and prepares work reports. Some innovation and problem solving. Assists in the conduct of one or more phases of a research project.
This position manages multiple research projects and multiple project teams; develops work plans and timelines; conducts evidence reviews and prepares research protocols; supervises and trains staff and may hire and facilitate career development; writes portions of evidence reports; and engages regional and national stakeholders.
**This position currently allows for telework. Telework is subject to change based on the needs of the organization.**
Hiring Bonus and Relocation Package Available
The Assistant Nurse Manager (ANM) is a registered nurse (RN) who is responsible for upholding excellence in the provision of nursing care through the implementation of the Profession Practice Model. The ANM, in association with the Nurse Manager, is responsible for the managerial and leadership functions within a patient environment. The ANM functions primarily on evening and nightshift hours to provide operational oversight, consistency and continuity. The ANM partners with the interdisciplinary care team to ensure the delivery of safe, quality patient care and compliance with regulatory standards, and administrative and clinical policies and procedures. The ANM performs managerial activities, and demonstrates effective leadership behaviors including performing evaluations, employee mentoring, coaching, and performance management. The ANM implements quality and safety initiatives, engages in process improvement, ensures adherence to bargaining unit agreements and human resource management. The ANM creates and sustains a patient care environment that supports a safe, knowledgeable, compassionate, productive, and engaged staff.
The ANM’s decisions and actions are based on ethical principles as outlined by the American Nurses Association. The ANM practices in adherence with the American Nurses Association’s (ANA) Nursing Administration: Scope and Standards of Practice for Nurse Administrators, the ANA Code of Ethics, the Oregon State Board Nurse Practice Act, and within the context of the Nurse Executive Competencies developed by the American Organization of Nurse Executives (AONE). The ANM exemplifies the principles of the OHSU Culture of Safety Position Statement by committing to a Just Culture, a Reporting Culture, a Learning Culture, and an Engaged Informed Culture.
Training Development and Delivery
- Maintains specialized knowledge regarding EpicCare end-user functionality and workflows.
- Designs curriculum, lesson plans, presentation materials, on-line modules and handouts.
- Incorporates knowledge of Adult Learning Theory into curriculum design.
- Ensures that training materials meet instructional objectives and quality standards.
- Collaborates with other team members to ensure the build of functionality and sample patients in the Training environment.
- Plans scheduling, timing and frequency of classes in collaboration with Director of Organizational Effectiveness, Clinical Informatics, Department Directors, Managers and Professional Practice Leaders.
- Facilitates class registrations and arranges classroom space in collaboration with the Organizational Effectiveness Administrative Assistant.
- Conducts “train-the-trainer” sessions to ensure consistency across instructor-led classes.
- Develops and administers end-user assessments, and analyzes the results to continually improve training.
- Documents training completion in Compass to facilitate user access to EpicCare.
- Contributes relevant EpicCare education and training materials to the Epic @OHSU web site.
- Training lead for Epic projects as assigned
- Responds to end-user inquiries, generated by Epic Support Desk referrals or by direct customer contact. Communicates resolution in approved database.
- Provides individualized support to users upon request.
- Provides site-support during implementation as needed.
- Assists in testing the EpicCare training environment build and configuration when new functionality is added or the system is upgraded.
- Assists in testing new workflows that result from the addition of new functionality or unit/department optimization.
Release of Information
- Accurately release health information documents to external requesters following State and Federal regulations and OHSU policy and practice by:
- Ensuring the record request is accurately assigned to the correct patient.
- Ensuring the request is accurately entered and completed in the EMR per current department procedure.
- Select correct documents from the patients chart as requested and legally authorized.
- Contribute to creation and maintenance of standard operating procedures.
- Participate in workflow and process improvement activities including workflow review, performance improvement suggestions, documentation, and validation of correct workflow documentation.
- Perform client service duties, as release of information specialist, needed to assist internal and external customers in appropriately acquiring health information from outside providers
- Represent department in positive manner to internal and external customers and actively seek to engage client base in issue resolution regarding any document management errors.
- Index scanned documents from system queues into proper electronic patient health record encounters/locations. Indexing includes a thorough quality review of each image for specific criteria:
- Clarity of image
- Accuracy of EHR location
- Proper identification on image itself. (patient name, date of service, medical
- record numbers, & account number/contact serial numbers, document type)
- Troubleshoot and conduct quality assurance root cause analysis on misfiled clinical documentation and correct errors in the medical record and report findings and resolution through current department procedures.
- Perform HIM First Point of Contact Duties.
- Respond in a timely manner to general telephone calls and answering and/or routing customer requests. As a face for the department, greet visitors/customers in a consistently friendly manner, directing queries to their appropriate conclusion.
- Provide timely release of PHI to other medical facilities, maintaining compliance with DNV, OHSU policies, and state and federal regulations.
- Be the primary point of contact for the request of PHI from other medical facilities for OHSU hospital medical providers, provide the timely turn-around of outside record integration (from request to scanning inclusion) into specific patient EHRs.
- Order paper charts from off-site storage.
Hiring Bonus and Relocation Package Available
One of only two Level-1 Trauma Centers in Oregon: penetrating traumas, liver transplants and traumatic brain injuries, to name a few. With our reputation for teamwork and collaboration, we got this. Night differentials, free parking and amazing views of the lights of Portland from our campus. What are you waiting for?
The OHSU Clinical registered nurse (RN) provides compassionate, evidence-based, and efficient care to individuals, families, communities and patient populations. The Clinical RN’s care delivery is consistent with the Oregon Nurse Practice Act, the ANA Scope and Standards of Practice, and the ANA Code of Ethics. The Clinical RN demonstrates the professional role obligations of scientist, leader, practitioner, and knowledge transferor [Onsomble Model of the Professional Role™]. Professional accountability enriches the Clinical RN’s engagement as a leader in promoting an inter-professional culture of collaborative decision-making, innovation, life-long learning, and teamwork. The Clinical Nurse exemplifies the principles of a Culture of Safety by committing to a Just Culture, a Reporting Culture, Learning Culture, and an Engaged Informed Culture.
Increase graduates of select health care programs by 30% by 2030:
- Provide support to the Office of the Provost and schools/programs in achieving the goal of increasing graduates of select health care programs by 30% by 2030.
- Partner with senior academic leadership and schools to establish new degree and post-graduate programs.
- Facilitate and support systematic approaches to recruit and retain faculty and learners in targeted schools and academic programs. Partner with senior academic leadership and schools/programs in developing strategic enrollment growth plans to achieve the goals of the 30-30-30 initiative.
- Coordinate the implementation of new programs, projects and enrollment plans across academic and learner support services to ensure that service departments are effectively informed so that appropriate services are available for the increased enrollment.
Increase student diversity to 30% by 2030:
- Provide support to the Office of the Provost and schools/programs in achieving the goal of increasing student diversity to 30% by 2030.
- Partner with senior academic leadership and schools to support recruitment and retention of diverse students.
- Coordinate the implementation of new programs, projects and plans for increased student diversity across academic and learner support services to ensure that service departments are effectively informed so that appropriate services are available for the increased diverse learners.
Implement and manage the 30-30-30 Initiative:
- Under guidance of the Provost, manage funding of 30-30-30 projects, including developing internal and external (eg, state legislature) reports.
- Collect and manage/monitor benchmarking data related to 30-30-30 goals and project outcomes.
- Develop and coordinate internal and external communications and presentations regarding the 30-30-30 initiative.
Enhanced Learner Support Services and Training Experiences:
- Partner with leadership in the Office of the Provost to facilitate the establishment of new, or reinforcement of existing, learner support services, and education and training experiences for students, faculty and staff.
Other duties as assigned
This level 2 coding position provides support to the Department of Neurology. This position is responsible for coding of physician’s fees. This position requires experience in coding and requires a current certification with AAPC or AHIMA. The Coding 2 Specialist reviews, abstracts, and codes treatment and procedure information from outpatient medical records, for the purpose of providing medical coding information for appropriate billing of health care services and professional fees, to ensure physician compliance with Federal, State, and Joint Commission on Accreditation of Hospitals.
**New hires are eligible for up to a $1,500 hiring bonus**
The Laboratory Animal Technician 3 trainee, Equipment Sanitation Technician, provides care and husbandry for animals maintained at the Oregon National Primate Research Center; performs technical procedures as required for research on a variety of animal species; provides animals with sanitized primary housing in accordance with local, regional and federal regulations and guidelines (this includes cleaning, sanitizing and sterilizing animal primary housing equipment following strict protocols); provides leadership and oversight to a group of laboratory animal equipment sanitation technicians to ensure compliance with animal welfare regulatory requirements; coordinate work assignments to meet investigator and animal care needs, overseeing timely and effective completion of tasks assigned; and, provides instruction and training to Equipment Sanitation Technicians, Veterinary Research/Health Technicians, Laboratory Animal Technicians, and research staff, in a professional manner and with a service-oriented attitude. The area of work assignment and specific tasks will vary, depending on animal population and care requirements, service requirements, staffing needs and the individual’s knowledge.
**New hires are eligible for up to a $1,500 hiring bonus**
The Laboratory Animal Technician 1, Equipment Sanitation Technician, provides research support, routine health care, and husbandry, for animals maintained at the Oregon National Primate Research Center. The primary function of this Animal Resources & Research Support (ARRS) position is to provide animals with sanitized primary housing in accordance with local, regional and federal regulations and guidelines, to perform the research support tasks, routine health care, and manual and technical husbandry tasks, which are directly related to the care of laboratory animals. Daily activities include cleaning, sanitizing and sterilizing animal primary housing and equipment following strict protocols. The area of work assignment and specific tasks will vary, depending on animal populations and care requirements, service requirements, and staffing needs, during regular and non-regular working hours, including weekends, holidays, or on an overtime basis. Duties must be performed in a professional manner and will require contact with investigative staff. This position has increased responsibility and accountability related to animal care protocols and support of research programs.
**New hires are eligible for up to a $1,500 hiring bonus**
The Laboratory Animal Technician 1 provides husbandry, health care and research support for laboratory animals maintained at the Oregon National Primate Research Center. The primary function of this position is to learn and master the ability to perform the manual and technical tasks directly related to the care of, and research support for the use of, laboratory animals. The area of work assignment and specific tasks will vary, depending on animal population and care requirements, service requirements, staffing needs and the individuals knowledge. The area of work assignment and specific tasks will vary, depending on animal populations and care requirements, service requirements, and staffing needs, during regular and non-regular working hours, including weekends, holidays, or on an overtime basis. Duties must be performed in a professional manner and will require contact with investigative staff.