Layton Center clinical trials team Senior Clinical Research Coordinators (TI Senior Clinical Research Assistants) are highly organized and are responsible for duties related to the implementation of human subject research protocols. Senior Clinical Research Coordinators must effectively and professionally communicate (verbally including by phone and video call as well as in writing) within the Layton Center clinical trials team, with many other departments at OHSU, with study sponsors and contract research organizations (CROs), with vendors, and with study participants/volunteers.    Clinical Trial Coordination  - Recruiting, screening, consenting, and enrolling eligible participants/volunteers for interventional and observational clinical trials.  - Preparing for and coordinating in-person study visits including scheduling of study participants/volunteers, study staff (including physicians and nurses), of clinic space, infusion appointments, and/or imaging appointments under minimal supervision.  - Coordinating with OHSU research pharmacies and assisting with intervention administration.  - Assisting with and/or administration of neurocognitive assessments/tests.  - Collection and entry of study data on case report forms (CRFs).  - Collecting vital signs and blood; Performing EKGs/ECGs.  - Collection and timely reporting of adverse event (AE) data to study sponsors and Institutional Review Boards (IRBs).  - Data entry into study-specific databases and clinical trial electronic data capture (EDC) systems; Responding to EDC queries.  - Collection, processing, storage, and/or shipment of biologic samples (such as blood, urine, and cerebrospinal fluid); Study visit supply organization, inventory checks, and ordering.  - Maintaining communication with study participants/volunteers throughout the trial and follow up period.  - Assisting with study start-up activities, including correspondence with the OHSU IRB and industry sponsor IRBs; administration management in the OHSU clinical trials management system (eCRIS).  - Collaboration with the clinical research billing office to ensure accuracy and completeness; Assisting with billing review and charge reconciliation.  - Routine correspondence with the OHSU IRB and industry sponsor IRBs related to required submissions, protocol modifications, and continuing reviews.  - Regulatory document and binder maintenance in compliance with Good Clinical Practice (GCP) standards.  - Preparation for and coordination of monitoring visits.   - Ensuring compliance with all protocol and regulatory requirements.  - Recognition of, documentation of, and communication about protocol deviations within sponsor and institutional guidelines.  - Attending, actively participating in, and providing updates at recurring Layton Center clinical trials team meetings.  - Assisting leadership with ensuring consistent project management, complex logistics, quality assurance, and participant safety.  - Must be willing and able serve as a backup for other Layton Center clinical trials Clinical Research Coordinators (Clinical Research Assistants) to provide coverage for time off.      Clinical Research Assistant, Student Worker, and Volunteer Training and Supervision  - Onboarding and training of clinical research assistants (CRAs), student workers, other staff, and volunteers.    Maintenance of Research, Ethics, Compliance, and Safety Training    - Ensuring that required Collaborative Institutional Training Initiative (CITI) program trainings are complete, up to date, and renewed in a timely manner. 

- Participate in animal experiments involving histochemistry, in situ hybridization, microscopy, molecular biology and biochemical techniques; - Generate, analyze and record data - Collect, catalogue and process animal tissue and blood samples; - Receive safety training to work with biological material and laboratory chemicals - Assist with general laboratory duties, including cleaning and autoclaving glassware, preparing solutions, and maintaining general lab reagent stocks

- perform bench top cell biology (tissue culture, run gels, do westerns) - perform breeding and maintenance of mouse colonies - perform histological staining of tissues and in situ hybridization - participate in lab meetings, and contribute to publications

DUTIES AND RESPONSIBILITIES - Collaborate on multiple projects i.e. provide advice and research to further enhance project outlook workflow for ongoing studies - Assist with animal surgeries and studies - Competence in data acquisition and analysis using image analysis software like Aperio, ImageJ, FCS Express, etc. - Communication with team members, coordination of team member schedules, presentations at lab meetings. - Maintain a lab notebook and be responsive to time-sensitive requests associated with manuscripts, grants, meetings, i.e. be flexible and helpful. - Assist with general lab duties (i.e. preparing of solutions, stocking supplies, maintaining equipment) - Help with manuscript and grant preparation   EXAMPLES OF WORK PERFORMED - Animal husbandry including but not limited to breeding studies, health and welfare checks, necropsy and dissection, live animal handling including body weight, pregnancy checks, IV, sub-Q and tail injections, tail snipping and genotyping. Willingness to learn and assist in advanced live surgeries including portal vein injections. - Develop and improve on lab animal study surgeries, tumor measurements and extraction surgeries on animal studies. - Processes tissues (mammary gland, lymph nodes, spleen and liver) into single cell suspensions for performance of flow cytometric characterization of immune cells, as well as and FACS staining and sorting. - Interpret basic research results into a clinically translatable context - Write up study reports and present progress, data and analysis on a regular basis during lab meetings.

- Staffing the Columbia Memorial Hospital Emergency Department as assigned by the Chair. - Participation in education of medical and paramedic students, house staff and nurses. - Participating in Emergency Department quality assurance activities.

- Provide “Curbside” Phone and Video Consultation - Complete Data Form and Treatment Recommendations - Attend Bi-monthly OPAL-K consulting psychiatrists QA meetings - Provide peer review of cases at scheduled team meetings - Other consultation and educational duties as assigned by medical director - Participate in weekend call coverage in Child Psychiatry

  This position applies standard systematic review methods, drafts portions of evidence reports and manuscripts, engages stakeholders and experts; performs basic meta-analyses; collaborates with EPC investigators, project managers, and staff in planning evidence reviews; contributes to stakeholder and expert reviewer engagement processes; and when applicable, manages, trains, and mentors students and junior staff.  This position does not manage staff or projects; however, the position independently provides high level assistance to PIs in conducting reviews.  

The primary function of this position is to provide inpatient direct clinical care in the inpatient setting to geriatric patients. This position is located at a newly redesigned Geriatric Psychiatry Clinic at Tuality Hospital in Hillsboro, an OHSU partner.    Included in those duties are to supervise fellows and residents in the clinical care of geriatric psychiatry patients. 

Maintain project plans and documentation in coordination with the department leadership and Informatics Medical Director - Develop and maintain communication standards for relaying project and program related information with assigned resources as well as our customers.  - Serve as primary lead for assigned tasks/issues and develop tools to assist with the communication of this information with appropriate parties in an appropriate manner to contribute to communication and program success Primary coordinator for project and program meetings - Schedules meeting resources, prepares agendas, takes minutes, and coordinates presentation materials.  - Sends meeting reminders. Maintain project and program plans and documentation in coordination with the department leadership and Informatics Medical Director - Develop and maintain communication standards for relaying program information with our customers.  - Serve as primary lead for assigned tasks/issues and develop tools to assist with the communication of this information with appropriate parties in an appropriate manner to contribute to communication and program success.

The Dental Assistant, under the supervision of a licensed dentist, provides chair side assistance to dentists, dental or graduate students, interns, and residents, dental hygienists, or dental technicians. Some employees in this class perform clinical support duties such as patient appointment status updates and maintaining patient records.   - Dental Assisting. Under the supervision of a dentist, provides chair side dental support to dentists, dental students, or dental hygienists. Prepares work station, instruments, and materials, and escorts patient to the work station. Provides 4 and 6-handed dental assistance support for OHSU dental practices. Retracts a patient's cheek, tongue, or other parts of tissues during a dental operation. Assists with the placement or removal of a rubber dam and accessories used for its placement and retention as directed by the dentist. Uses vacuum devices, compressed air, mouthwashes, and water to remove debris accumulated during operative processes. Prepares amalgams and adhesives. Reviews pre and post-operative instructions with patients. Sterilizes and wraps instruments and cleans work station between patients. Maintains operatory equipment. Exposes radiographs for dental diagnostic purposes. Instructs individuals in oral hygiene techniques and preventative procedures, which may include desensitizing agents. Ensures work areas are stocked and ready for patient care. - Educational Support. Provides support to dental students in techniques of four handed dentistry and use of chair side dental assistant. Reinforces aseptic techniques, posture, chair positions, instrument exchange, use of dental materials and efficient operatory set up. Explains and demonstrate equipment care. Evaluates dental students for infection control compliance. Match students with clinic partners which might include patient assignments. - Clinical Support and Administrative Functions. Clerical duties needed to ensure clinic function. Limited EHR entries. Patient appointment status updates. Supply order coordination.

The Dental Assistant, under the supervision of a licensed dentist, provides chair side assistance to dentists, dental or graduate students, interns, and residents, dental hygienists, or dental technicians. Some employees in this class perform clinical support duties such as patient appointment status updates and maintaining patient records.   - Dental Assisting. Under the supervision of a dentist, provides chair side dental support to dentists, dental students, or dental hygienists. Prepares work station, instruments, and materials, and escorts patient to the work station. Provides 4 and 6-handed dental assistance support for OHSU dental practices. Retracts a patient's cheek, tongue, or other parts of tissues during a dental operation. Assists with the placement or removal of a rubber dam and accessories used for its placement and retention as directed by the dentist. Uses vacuum devices, compressed air, mouthwashes, and water to remove debris accumulated during operative processes. Prepares amalgams and adhesives. Reviews pre and post-operative instructions with patients. Sterilizes and wraps instruments and cleans work station between patients. Maintains operatory equipment. Exposes radiographs for dental diagnostic purposes. Instructs individuals in oral hygiene techniques and preventative procedures, which may include desensitizing agents. Ensures work areas are stocked and ready for patient care. - Educational Support. Provides support to dental students in techniques of four handed dentistry and use of chair side dental assistant. Reinforces aseptic techniques, posture, chair positions, instrument exchange, use of dental materials and efficient operatory set up. Explains and demonstrate equipment care. Evaluates dental students for infection control compliance. Match students with clinic partners which might include patient assignments. - Clinical Support and Administrative Functions. Clerical duties needed to ensure clinic function. Limited EHR entries. Patient appointment status updates. Supply order coordination.

The Dental Assistant, under the supervision of a licensed dentist, provides chair side assistance to dentists, dental or graduate students, interns, and residents, dental hygienists, or dental technicians. Some employees in this class perform clinical support duties such as patient appointment status updates and maintaining patient records.   - Dental Assisting. Under the supervision of a dentist, provides chair side dental support to dentists, dental students, or dental hygienists. Prepares work station, instruments, and materials, and escorts patient to the work station. Provides 4 and 6-handed dental assistance support for OHSU dental practices. Retracts a patient's cheek, tongue, or other parts of tissues during a dental operation. Assists with the placement or removal of a rubber dam and accessories used for its placement and retention as directed by the dentist. Uses vacuum devices, compressed air, mouthwashes, and water to remove debris accumulated during operative processes. Prepares amalgams and adhesives. Reviews pre and post-operative instructions with patients. Sterilizes and wraps instruments and cleans work station between patients. Maintains operatory equipment. Exposes radiographs for dental diagnostic purposes. Instructs individuals in oral hygiene techniques and preventative procedures, which may include desensitizing agents. Ensures work areas are stocked and ready for patient care. - Educational Support. Provides support to dental students in techniques of four handed dentistry and use of chair side dental assistant. Reinforces aseptic techniques, posture, chair positions, instrument exchange, use of dental materials and efficient operatory set up. Explains and demonstrate equipment care. Evaluates dental students for infection control compliance. Match students with clinic partners which might include patient assignments. - Clinical Support and Administrative Functions. Clerical duties needed to ensure clinic function. Limited EHR entries. Patient appointment status updates. Supply order coordination.

System Analysis, Design, and Project Management:  - Lead small to large projects including resources, vendors, schedule, scope, and quality of deliverables. - Work with development resources to prioritize, plan and execute user priority fixes within the system. - Oversee the development cycle and ensure planned activities are executed in accordance to the business needs. This includes tracking each development cycle and the status of issues added. - Troubleshoot production issues and provide user support. - Analyze requirements and design solutions to meet customer needs for enhancements and fixes to systems, applications, reports and interfaces. Provide level of effort estimates to support resource planning. - Document specifications and develop plans to correct problems that may include modifications to user procedures, user data entry instructions, user training, and/or system correction proposals. - Analyze applications and systems to identify opportunities for simplification and enhancement. - Analyze present and future system needs of customers and make recommendations on options and alternatives for implementing applications and systems. - Document future requests and keep them organized and staged for future build cycles. - Familiarize and educate staff on process and policy changes. Quality Assurance and Communication Process: - Ensure that proper quality assurance standards are applied throughout the software development lifecycle. Manage work requests from initiation through close. - Help to ensure data integrity and validity of applications and reports. - Assist and/or develop test cases and scripts and thoroughly test fixes and enhancements prior to release into user testing. - Work with vendor technical support to facilitate the application of patches and the timely resolution of Service Requests. - Maintain a problem/issues log and communicate problem status to customers. - Communicate build cycle status based on prioritization regularly to key stakeholders and end-users.

- Customer Service: Provides high quality customer service to both external customers (patients and their families, referring providers, and insurance carriers) and internal customers (OHSU health care providers and staff) that meets or exceeds the service standards of the health care industry. This duty includes prompt and professional communication efforts, face-to-face customer contact skills, crisis management, facility with available information technology, standard complaint processing, flexible coverage of internal service needs, and the continuous application of process improvement methods and skills.  - Telecommunications and Patient Scheduling:  Telephone communication to schedule clinic appointments and/or answer questions posed by patients. Start triage phone encounters in Epic Care.  Coordinates the incoming referrals in Epic and Fax.  Obtains all outside patient records and imaging. Applies problem solving and negotiating skills in resolving provider and patient concerns.   - Clinic Check-in/Check-out: Serve as clinic check-in/check-out individual. Responsibilities include checking patients in, collecting any co-payments, procedure pre-payments; verifying demographic information, insurance, OHSU terms & conditions, Medicare questionnaire; have patients sign any applicable forms such as the PSE or NCCF; check-out patients; make follow-up appointments for the division and any ancillary services. Serve as a back-up for clinic lunch break with the same duties above.  - Surgery Scheduling: Back up surgery scheduler.  Scheduling urgent cases, add-on cases and working urgent insurance managed care needs.  Available to assist with admissions from clinic.  Maintains current information regarding surgery schedules for service site providers.  Serves as liaison and information resource for physicians, nursing support staff, coworkers, IP Admitting Department, Surgery Office, and Ancillary Services and patients. Collects from resident, faculty and/or nursing staff all information necessary to schedule a surgery (including ICD9 codes, equipment needs, etc.).  Works with faculty and resident(s) to ensures accurate and timely delivery of information to OR per set time guidelines.  Facilitates care arrangements by scheduling preops, ancillary and clinical services as needed.  Applies problem solving and negotiating skills in resolving provider and patient concerns and other surgery related problems.  - Administrative: Use Media Manager software in Epic to upload documents into patient’s charts for current medical care or referral purposes. Document Scanning via Point of Care.  Requires an extremely high level of attention to detail ensuring the correct records go into the patient’s chart. Support Administrative Assistant with filing, copying and calendar work.  Must be proficient in calendaring and Microsoft suite software. Other administrative duties as assigned. 

- This position, working with the supervisor and Senior Department Administrator, disseminates policies and information to Department of Psychiatry staff, businesses and the public; plans and coordinates meetings, seminars and conferences; plans, prepares, and presents training for departmental staff, customers, or the public to provide information about OHSU services or explains policies and processes; coordinates the editing, proofing, printing and distribution of newsletters, brochures, syllabi and manuals; coordinates and implements entire administrative processes for department wide programs; performs assigned lead work duties. - Coordinates the call schedule for DOP faculty annually; maintains updates in SmartWeb, Amion, Outlook calendar, and the Excel sheet. Weekly reminder emails to faculty about call. - Admin Coordinator for the Wellness Program: assist with computer needs and tech support, office logistics, website updates, reimbursements, managing billable accounts for Wellness, coordinate meetings and luncheons, update Wellness fliers, arranges keys and pagers for Wellness new hires, other tasks as assigned. - Coordinate special events for the Department such as lectures, presentations, meetings, annual holiday party, receptions for faculty/staff and special speakers. Coordination of Grand Rounds program. Responsible for advertising, tracking and executing (along with other Psychiatry Department colleagues) of Grand Rounds throughout department, university and off-hill constituents. Events include the Woodcock Luncheon, Dinner, Breakfast, Rondeau Lecture; Saslow Lecture and luncheon; NAMI Walk and luncheon; and other special events as assigned. This includes working with outside agencies, vendors, restaurants, hotels, printers and individuals. Maintain invitation lists and VIP lists for department for communication of events, etc. Coordinate CME process if required. - Assist Senior Department Administrator, when requested, in various surveys throughout the years, such as the Space Inventory Survey, the Fixed Asset Inventory Survey, or other surveys as needed. - Assist Senior Department Administrator, when requested, in various surveys throughout the years, such as the Space Inventory Survey, the Fixed Asset Inventory Survey, or other surveys as needed. - PAS: Be point of contact for patients in Multnomah Pavilion, and provide back-up PAS support for patient refill requests, confirmation calls, collecting co-pays, checking patients in/out of clinic appointments and scheduling patient appointments.  - Assist, when necessary, Financial Analyst with contract income deposits, monthly bills and invoicing and responding to requests for information as assigned by the Financial Analyst.

- Research - Data Analysis - Seminars and Lab Meetings

Logistical support: - Coordinates the labeling, distribution and return of test kits between OHSU and Oregon schools. - Ensures accuracy and timeliness of deliveries. - Troubleshoots and resolves logistical challenges.  Communications: - With the support of the project manager, represents OHSU in meetings and other communications with school leaders, teachers, parents and students, explains and answers questions about the program and procedures. Escalates concerns to project manager as needed.   - Coordinates the student registration process including reconciliation of enrollments and release forms 

Logistical support: - Coordinates the labeling, distribution and return of test kits between OHSU and Oregon schools. - Ensures accuracy and timeliness of deliveries. Troubleshoots and resolves logistical challenges.  Communication: - With the support of the project manager, represents OHSU in meetings and other communications with school leaders, teachers, parents and students, explains and answers questions about the program and procedures. - Escalates concerns to project manager as needed. - Coordinates the student registration process including reconciliation of enrollments and release forms. 

Clinical Activities (not related to teaching or research): - N/A Scholarly Activities (research/writing, abstracts, grant supported work, presentations, etc.): - N/A Education Activities (include types of teaching and types of student taught): - Provides effective didactic support and clinical instruction based on teaching assignment using appropriate instructional technologies to ensure that course outcomes are met.  Service Activities: - N/A Administrative Activities: - N/A Other Activities: - The appointee shall provide services as assigned by the supervisor in furtherance of the university’s missions and goals of teaching, research, patient care, outreach and public service.

- Manages program records and files (15% of duties) - Manages program purchasing card. Orders supplies and maintains budget management (15% of duties) - Schedules and manages logistics for meetings and program-related events. Attends 2-3 I-CAN meetings per month and quarterly FIR meetings. Completes agendas and minutes for all meetings (15% of duties) - Creates and maintains student and faculty training resources. Creates and maintains program Sakai site, student onboarding materials, and orientation trainings (25% of duties) - Provides assistance to I-CAN faculty and students statewide (20% of duties) - Provides technological assistance for program activities (20% of duties)